TN 11 (09-87)

RM 03809.009 Scouting to Identify EIN's or Employers Not Identified Via Electronic Search Process

  1. Requests to Identify EIN—Requests to scout for a correct EIN will generally be annotated with a partial EIN (illegibles), an indication that the EIN is impossible, or no EIN at all. Apply the following instructions when scouting these cases:

    1. Search the appropriate MEMBM (Employer Establishment Microfilm Business Master) or MEMAE (Employer Establishment Microfilm Alpha Employer) for the EIN utilizing all employer name and address information associated with the case. If the EIN is:

      1. Located:

        1. Enter the EIN in the appropriate space on the SSA-7009 or other scouting request form.

        2. In the “Remarks” section of the SSA-7009 or other scouting request form, indicate the source from which the EIN was located. Also show any cross-reference EINs as “XR (   enter the EIN   )”.

        3. Return the case to control.

      2. Not located and Microfilm Reference Number or Master Block, Unit and Page Number information for the period in question is provided with the case, scout to the wage report per RM 03809.007. If the EIN is:

        1. Located, annotate the scouting request form as in A.1.a.1)-3) above.

        2. Not located, apply the instructions in A.2. below.

        EXCEPTION:

        If the scouting request is annotated “illegible” and the illegible digit(s) are not confined to the last 2 positions of the EIN, do not scout to the wage report. In these cases, apply the instructions in A.2. below.

      3. Not located and Microfilm Reference Number or Master Block, Unit and Page Number information for the period in question is not provided with the case, apply the procedure in A.2. below.

    2. Determine if the correct SSN was used. If:

      1. The correct SSN was used, annotate the “Remarks” column of the SSA-7009 or other scouting request form “UTL-EIN”.

      2. An incorrect SSN was used, apply the instructions in A.3. below.

    3. When an incorrect SSN was used, attempt to locate the EIN by applying the following instructions:

      1. Check the Reject Listing as follows:

        1. If the area number of the SSN used is a possible number, check the listing under the incorrect SSN.

        2. If the area number of the SSN used is an impossible number, check the Impossible Area Reject Listing under the wage earner's name.

      2. If the EIN is:

        1. Located, annotate the scouting request form as in A.1.a.1)-3) above and take any necessary corrective action.

        2. Not located, annotate the “Remarks” column of the SSA-7009 or other scouting request form "UTL-EIN”.

  2. Requests to identify employer name and address—Search the appropriate MEMNR (Employer Establishment Numerical Register) or MEMQNF (Employer Establishment Microfilm Quarterly Numerical File) microfilm utilizing all EIN information associated with the case. If the employer:

    1. NAME AND ADDRESS ARE LOCATED:

      1. Enter the information in the “employer or SE identification” column of the SSA-7009 or the appropriate space on other scouting request form.

      2. Enter the information on the MEF or SSA-1826 printout(s).

      3. If a Form SSA-6363 C1 is attached to the case in conjunction with an SSA-1826, transcribe the information on the second (right) portion of the form. Further handle the SSA-6363 C1 to update the employer name and address magnetic tape file per RM 01403.042.

      4. Return the case to control.

    2. NAME IS LOCATED BUT THE ADDRESS IS NOT:

      1. Do not scout to locate the address unless it is specifically requested.

      2. Annotate the SSA-7009 or other scouting request form per instructions in B.1.a. - c. above.

      3. Also annotate the “Remarks” section of the SSA-7009 or other scouting request form “Address not available”.

    3. NAME AND ADDRESS ARE NOT LOCATED, SCOUT TO THE WAGE REPORT (PER RM 03809.007). IF:

      1. Name and address are located, apply the instructions in B.1.a 1 d. above.

      2. Name is located but the address is not, apply the instructions in B.2.a.-c. above.

      3. Name and address are not located, annotate the “Remarks” column of the SSA-7009 or other sc