TN 11 (09-87)

RM 03816.021 Making Necessary Transfers

  1. Make all wage and/or tip transfers meeting the requirements in RM 03816.016 per RM 02200ff. If scrambled earnings are located in the latest pre-lag period which meet the requirements for transfer, also prepare a tentative adjustment for the lag period.

    When transferring earnings to suspense use the name and SSN as reported. Since many incorrectly posted earnings were reported with another person's name and /or SSN which will validate, a special indicator is necessary so that the suspense item will not be reinstated to the incorrect record from which it was removed.

    1. The three types of special indicators are “I157,” “I213” and “SWED.”

      1. When items to be placed into suspense as the result of working illegal alien cases “I157” or “I213,” indicators are to be used accordingly.

      2. If there is no alien involvement but the item to be placed into suspense is reported with a name and SSN which will validate to the record from which it was removed, use the special indicator “SWED.”

    2. When adjustment forms are prepared to transfer item(s) to suspense with a special indicator, two forms are required.

      1. Prepare one form to decrease the earnings from the incorrect record for annual reporting or for quarterly reporting. In the “Other Authority” field annotate “2nd adjustment prepared to transfer earnings to suspense” (“SWED,” “I157” or “I213” case).

      2. Prepare a second form to establish the earnings in suspense (to increase) for annual reporting or for quarterly reporting. Transcribe the special indicator “I157,” “I213” or “SWED” in the “Estab” field and in the upper left hand corner of the form.

        NOTE: Form SSA-3723 does not have an “Estab” field. Special indicators are to be placed to the right of the employer EIN in the “EIN” field and in the upper left hand corner of the form. In the “Other Authority” field annotate “2nd adjustment prepared to delete earnings from incorrect SSN” (“SWED,” “I157” or “I213” case).

  2. Make SEI transfers meeting the requirements in RM 03816.016 as follows:

    1. If less than 4 years of earnings are to be transferred, complete an SSA-3592 per RM 04612.

    2. If 4 years or more of earnings are to be transferred, complete an SSA-7000 U5 per RM 03846.030.

  3. Annotate the MEF printout(s), SSA-1826 printout(s) and SSA-7009/ SSA-7009a(s) to reflect that the transfers have been made as follows:

    1. All items being deleted from a record should be boxed in red.

    2. All items being transferred to a record should be entered in red on an SSA-7009/SSA-7009a.

  4. Prepare Forms SSA-7083, Record of Transferred Scrambled Earnings, for each record adjustment, showing the name and social security number(s). Enter either a brief statement as to the action taken, or check the appropriate box, and the date. These flag cards will be used for reference purposes.

  5. Attach all adjustment forms to the case and return to the appropriate mod for subsequent review.


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http://policy.ssa.gov/poms.nsf/lnx/0103816021
RM 03816.021 - Making Necessary Transfers - 03/20/2012
Batch run: 03/20/2012
Rev:03/20/2012