Program Operations Manual System (POMS)
Basic (12-83)
RM 05103.022 Keying and Verifying Form SSA-3972
-
A.
Periodically receive Forms SSA-3972, I-157 Coding Sheet, from the Pre-Claims Branch.
They will be in numbered blocks of 50 forms per group. Each block will have a three
digit block number shown on the top sheet.
-
B.
Job “J157” consists of one program level.
-
C.
The data to be keyed for each field number will correspond with the item number on
the code sheet.
-
D.
Begin the keying and verifying of the data by entering the Job name “J157” and the 3 digit batch number.
-
E.
Key the Forms SSA-3972 as follows:
| FIELD NO. |
FIELD NAME |
NO. OF CHAR. |
FIELD TYPE |
INSTRUCTIONS |
| 1. |
Social Security
Number
|
9 |
N |
Key as shown |
| 2. |
Record Code |
1 |
A |
Key as shown |
| 3. |
First Name |
10 |
A |
Key as shown |
| 4. |
Middle
Initial
|
1 |
A |
Key as shown |
| 5. |
Surname |
12 |
A |
Key as shown |
| 6. |
Double Surname |
10 |
A |
Key as shown |
| 7. |
Alias-First Name |
10 |
A |
Key as shown |
| 8. |
Alias Middle Initial |
1 |
A |
Key as shown |
| 9. |
Alias-Surname |
12 |
A |
Key as shown |
| 10. |
Date of Birth |
6 |
N |
Key as shown |
| 11. |
Sex |
1 |
A |
Key as shown |
| 12. |
Place of Birth |
2 |
A |
Key as shown |
| 13. |
Country Deported to |
2 |
A |
Key as shown |
| 14. |
Date
Deported
|
6 |
N |
Key as shown |
| 15. |
Final Charge Code |
2 |
N |
Key as shown |
| 16. |
DHS File Number |
8 |
N |
Key as shown |
| 17. |
Date Received in OCRO |
6 |
N |
Key as shown |
-
F.
At the completion of a batch in entry mode, depress mode “X” and “C” to indicate completion of a batch.
-
G.
All fields will be verified. After verification of the completed batch, depress mode
“X” and “L” to lock the batch.
-
H.
Release the completed batches of work to control.