TN 17 (02-11)

RM 10205.140 Race and Ethnicity Information on the Application for an SSN Card

A. General

We do not require race and ethnicity information to issue an SSN card and the applicant does not have to provide this information. If the applicant is not the number holder, he or she should only complete the race and ethnic description if sure of the answer.

B. Collection and use of information

The Office of Management and Budget regulates the collection and use of the race and ethnic descriptions and developed uniform standards for collection of data, with common categories for all Federal agencies’ use.

We keep the information private and use it for authorized Federal agency reporting purposes only.

Authorized reporting purposes include:

  • Statistical reporting;

  • Program administrative and grant reporting; and

  • Civil rights and compliance reporting.

C. Race and Ethnicity screen in SSNAP

Before asking the applicant for his or her race and ethnicity, read the following script from the Race and Ethnicity screen:

“The next two questions are about ethnicity and race.”

“To ensure that all of our customers are treated fairly, we are requesting information about your race and ethnicity. Providing this information is voluntary and it will not affect decisions about your application. The information is being requested for research and statistical purposes only. The categories and definitions below are the same as those used by other Federal agencies. The information will be kept private and used for authorized Federal agency reporting purposes only.”

Spanish:

Las próximas dos preguntas tienen que ver con raza y origen étnico.

Para asegurar que todos nuestros clientes sean tratados justamente, estamos pidiendo información sobre su raza y etnicidad. El proveer esta información es voluntario y no afectará las decisiones sobre su solicitud. Se está pidiendo esta información solamente para propósitos de investigaciones y estadísticas. Las categorías y definiciones a continuación son las mismas que aquellas usadas por otras agencias federales. La información se mantendrá confidencial y se usará solamente para propósitos de informes autorizados de la agencia federal.

D. References

  • MSOM INTRANETRECS 001.001, Race and Ethnicity Collection System (RECS) – Overview

  • MSOM INTRANETRECS 001.002, Race and Ethnicity

  • MSOM INTRANETRECS 001.003, Information about Voluntary race and Ethnicity Questions (Help Screen)


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0110205140
RM 10205.140 - Race and Ethnicity Information on the Application for an SSN Card - 02/08/2011