TN 45 (11-11)
GN 00205.010 Detection of Possible Multiple Entitlement
On all applications, ask if the claimant has ever filed an application for Social Security benefits using any Social Security number (SSN).
B. Policy for simultaneous entitlement
We have enough information to apply the simultaneous entitlement provisions of section 202(k) of the Act if the claimant answers, “Yes,” to having ever filed an application for Social Security benefits and gives the identifying information requested, such as the number holder’s (NH) SSN.
C. Procedure for “yes” answer to having ever filed an application but no SSN given
1. Request an ALPHA query if the NH's SSN is unknown by identifying information as provided
Use the SSN to request an earnings computation (EC) or a certified earnings record (CER) from the Information Certified Earnings Record System (ICERS) on the related SSN to determine if multiple entitlement exists.
If no SSN is found, proceed to GN 00205.010C.2. in this section.
2. Request an Earnings Computations (EC) or Informational Certified Earnings Record (ICERS)
Request the claimant's EC or ICERS if he or she is unable to give the SSN or identifying information about the other NH.
3. Document the file
Document the file with the reason for the EC/ICERS request.
Include any pertinent information about a prior claim in the claims file.
D. Procedure for “no” answer to having ever filed an application
1. Possible prior application
Identify cases where the facts indicate a prior application on another SSN.
Document the file to establish protected filing, or to close out open applications and leads.
2. Get SSN
Get the SSN or identifying information about a NH on whose earnings record, entitlement may be possible.
Query all systems to determine if the claimant previously filed a claim.
Use a Report of Contact (RC) or the RPOC screen on an MCS claim to document if entitlement is not possible or the claimant refuses to furnish information.
3. Foreign residence
Accept a “no” answer to having ever filed an application if the claimant resides outside the U.S. and there is no indication that he or she previously filed a claim on another SSN.
E. Procedure for asking other questions
If the Claimant Type Is
NH's legitimate or illegitimate child
Is the other natural parent 62, deceased, or disabled?
Is there a stepparent 62, deceased, or disabled?
NH's stepchild or adopted child
Is either natural parent 62, deceased, or disabled?
Is he or she married, divorced, widowed, or remarried? Consider prior filing on spouse's SSN. Are there any children?