BASIC (09-87)

GN 00302.810 Service Provided by Bureau of the Census

A. Introduction

For a $65 fee, the Bureau of the Census will search one census year. Except as noted in GN 00302.810G. for the 1910 census, only one record will be forwarded for a single $65 fee.

B. Normal Search Routine of Bureau of Census

 

G-GN 00302.810B

Printer Friendly Version

C. Additional Searches in the Same Year

The Bureau of the Census will make additional searches for the same fee in the same census year under certain circumstances. These circumstances are as follows.

IF...AND the information...THEN...
Additional identifying information is provided for the same yearIs presented to the Bureau of the Census within 120 days of the original requestNo additional fee is required
 Is not presented to the Bureau of the Census within 120 days of the original requestAn additional fee is required.

D. Note

When a second search is being requested, show the date and Census Case Number of the prior request (located in the upper right corner).

E. Ages of Other Members of the Household

In a few difficult cases, the ages of other members of the household may be helpful in arriving at a correct DB determination. Use the following procedure to obtain such information.

StepAction

1

  • Submit a statement from the individual(s) consenting to the release of this information, or

  • Submit proof of the other individual's death

2

Request the additional information on:

  • A new BC-600, or

  • The reverse side of a BC-649 (“no record” form letter from Bureau of the Census), or

  • A letter from the claimant

NOTE:  Do not  use an SSA-1535-U3

3

Had the claimant authorized the Bureau of the Census, on the original request, send a copy of the record to the DO?

  • If yes, go to step 4.

  • If no, go to step 5.

4

  • Do not obtain another authorization

  • Go to step 6.

NOTE:  You may, if you prefer, prepare another BC-600 or complete the reverse of the BC-649 for the claimant during a telephone interview and forward it, without the claimant's signature, to the Bureau of the Census for the claimant.

5

  • Obtain claimant's written authorization for the Bureau of the Census to forward a copy of the report to the DO.

  • Encourage the claimant to show his/her address as “in care of” the DO.

NOTE:  This ensures that the DO receives the reply. The Bureau sends only one copy of a report of inability to locate a record. If the claimant objects to the “in care of” address, honor the preference. If the DO receives two copies of a transcript, mail one copy to the claimant.

6

Reference the current request to the date and Census Case Number of the prior request (located in the upper right corner).

<