TN 24 (07-04)

GN 00308.028 Illinois Vital Records

A. Process

Certified copies of marriage and divorce records are not available from the State office. The State office only has an index of marriage and divorce records since January 1, 1962, and can only issue a verification that the event occurred. Certified copies of marriage and divorce records must be obtained from county records. See the county listing in GN 00308.028C. Divorce records are available from the Clerk of the Circuit Court in the county where the divorce was granted. Marriage records are available from the County Clerk in the county where the license was issued. The cost of copy varies.

Send marriage, death and birth record requests to the County Clerk at the address available from the county listing in GN 00308.028C. Contact the county for cost and payment method.

B. Procedure — State Sources

1. Address and FO Code

Division of Vital Records
Illinois Department of Public Health
925 E Ridgely Avenue
Springfield, IL 62702

FO Code 488

NOTE: You can find the most up-to-date information from the Vital Records site. In addition, you can find EIN information here .

2. Cost of Copy:

Birth records $10.00 for computer-generated (short form) record, $15.00 for full certified record (includes parents names and other identifying information). Death records $17.00 for certified copy (no computer copy available). Each additional copy ordered with the original request is $2.00. Marriage/divorce verifications are $5.00 for individuals, $10.00 for agencies.

Search - $10.00 fee charged for unsuccessful searches.

3. Type of Payment:

Money order, certified or personal check. (Third Party Draft from FO). Payment should be made to “Illinois Department of Public Health.”

4. Remarks:

ID Requirement

A copy of a photo ID is required for all requests. If an FO employee is the requester, see GN 00308.001B.3. for acceptable forms of identification. Requests take approximately six weeks to process. For faster service, send request by certified mail.

Birth Records in Adoption Cases

Original birth records in adoption cases occurring after 1949 are sealed and are not available to anyone. For adoptions prior to 1950, original records were not changed. Records requested under the adoptive names for these people will be returned as a “no record” search unless the individual has had the record corrected. If the applicant knows that he/she was adopted, the applicant should include this information with any request. The DVR record will be corrected if the court adoption record can be located, but this will take several weeks. Original record will not be issued.

BC Changes

Documentation for changes to a BC due to legitimation, adoption, or court order of parentage or gender change becomes sealed and is not available. In these cases, a new record is issued with the new information. There is no evidence of the prior information, but the BC number remains the same. For changes or corrections due to other reasons (e.g., court order of name change, voluntary acknowledgment of paternity), the old data is lined out and the new data typed in.

Can FO verify, certify or obtain free copy of birth/death record? The FO may verify date of death in discrepancy cases caused by State Death Match only. Requests should be made using the E-562 to FO 488 and must include the DCN. FO may verify authenticity of birth records for enumeration purposes. All other services must be purchased.

To obtain a BC verification for enumeration purposes:

  • Individual Over Three Months of Age: After three months have elapsed from the month of birth, you may verify Illinois public birth records through FO 488. Use the E-562 process for the requests. When establishing the E-562, please show the action requested as “Verify BC” and click on “Help” to enter the BC information to be verified. Verifications needed within three months of the month of birth are not available at the state level and should be verified with the issuing source of the document, usually the county or local registrar.

  • Individual Three Months of Age or Younger: Verify with the local registrar. For local registrar information for births in the city of Chicago, Cook County, and Lake County, please click here . For local registrar information for all other counties in Illinois, send your E-562 request directly to the FO that services that county. Click here for that information.

C. C. List Of Counties

See a list of counties here .


To Link to this section - Use this URL:
GN 00308.028 - Illinois Vital Records - 06/08/2010
Batch run: 06/08/2010