GN BOS00502.183 Choosing A Representative Payee – Maine Department Of Behavioral & Developmental Services
The Maine Department of Behavioral & Developmental Services (BDS) has authority under State law to act as representative payee for clients in the agency's care, if it is selected by SSA to do so.
When selecting a payee for clients in the care of BDS, follow the list of preferred payees found in GN 00502.105.
When in the course of routine payee development it becomes apparent that BDS may be the preferred payee (GN 00502.105), an application should be solicited from, and all subsequent contacts made with, the Regional Administrator in whose jurisdiction the beneficiary resides. All contacts with BDS should be made by the field office serving the city in which the administrator is located (the parallel field office indicated below).
1. Address and Legend Information
a. Regional Administrators' Addresses
Each BDS Region is a separate representative payee. The following are the names and addresses of the BDS Regions who serve as representative payee for Social Security and Supplemental Security Income benefits. Note: the name of the regional administrator is not included in the payee legend. The proper legend is “BDS Region __ FOR ______”.
BDS Region III P 4
Aroostook Residential Care
P.O. Box 1285
Presque Isle, ME 04769
BDS Region III B
Bangor Office Center
176 Hogan Rd
Bangor, ME 04401
Hancock, Penobscot, Piscataquis & Washington Counties
BDS Region II A
State House Station 60
Augusta, ME 04333
Kennebec & Somerset Counties
BDS Region II L
15 Mollison Way
Lewiston, ME 04240
Androscoggin, Franklin & Oxford Counties
BDS Region I
169 Lancaster Street
Portland, ME 04101
Cumberland (except Brunswick & Harpswell)
Portland & York Counties
BDS Region II T
212B New County Road
Thomaston, ME 04861
Cumberland (Brunswick & Harpswell only), Knox, Lincoln & Sagadahoc Counties
b. Beneficiary's Residence Address
Always record the actual residential address of the beneficiary. This should be done on the BRAA screen in RPS, the CHD2 screen in MCS and the ADDR screen in MSSICS.
2. Post-Eligibility Issues
BDS is responsible for reporting all changes that effect eligibility to the field office servicing the Regional Administrator's address. These offices are identified as the parallel FOs in GN BOS00502.183B.1.a. above. BDS is required to account annually on how benefits were used or conserved for each client.
To report changes for the beneficiary BDS sends the “Reporting Events to Social Security Administration” form (see GN BOS00502.183, Exhibit 1) to the parallel field office. This form was developed jointly by BDS and SSA to notify us of any change in living arrangement, etc. and also provides us with the beneficiary's new address.
If the parallel field office receives a “Reporting Events to Social Security Administration” form and there is no change in the BDS region that has jurisdiction over the beneficiary, the parallel field office will complete any action necessitated by information on the form, such as a change in residential address. Representative payee development should not be undertaken unless there is evidence that BDS is no longer the preferred payee.
If the parallel field office receives a “Reporting Events to Social Security Administration” form and a new BDS region has jurisdiction over the beneficiary, the parallel field office will forward the form to the field office servicing the new BDS region. Because each BDS Region is a separate payee, a new payee application must be obtained. The new parallel FO must contact the new BDS Regional Administrator to file an application to be representative payee. This application ensures that the new BDS region receives all notices and accounting requests for the beneficiary. The new parallel FO should secure an accounting of monies paid up to the point of transfer per GN 00605.360.
If the parallel field office receives a “Reporting Events to Social Security Administration” form and BDS is no longer the payee, the parallel field office will forward the form to the field office servicing the beneficiary's new address. The new servicing field office is responsible for finding a suitable payee for the beneficiary per GN 00502.105.
Printer Friendly Version