For the remaining payees not selected for a review during the current year, the FO
will query eRPS to verify that they actively serve as payee for at least five beneficiaries,
and then contact the payee by mail or telephone requesting copies of the current bonding,
licensing agreement and audit forms. If the contact is by phone, document the file
using the Fee-for-Service Information screen in eRPS (see MS 07414.008).
If you learn during the annual certification that the payee’s physical business office
has relocated or closed, verify whether the payee still meets the community-based
requirement (see GN 00506.100B.2.a).
File a copy of all of the certification documentation in the paper FO precedent file.
NOTE: Request a copy of the entire bond/insurance contract, if it is not already in
the precedent file. If a copy of the contract is already in the precedent file, a
declaration page is sufficient. Be certain to verify that bond/insurance coverage
includes all of the officers and/or owners and employees. Contact the licensing board
or bonding agent if necessary to resolve discrepancies or concerns.