TN 18 (06-03)
GN 00605.055 Retaining Completed Representative Payee Reports
All SSA-623-OCR-SM, SSA-6230-OCR-SM, and SSA-6234-OCR-SM accounting reports scanned into the WBDOC or (processed in the) PC Paperless imaging equipment must be retained for 6 years. The original paper report may be destroyed once it is determined that the image is of high enough quality to meet processing standards (i.e., the image is determined to be clearly readable).
The accounting report must be retrievable. This is necessary in the event an accounting report must be reviewed for a misuse allegation/investigation. (See GN 00605.085 for the handling of the SSA-624-F5)
WBDOC retains imaged title 2 and title 16 report forms received there. Paper title 2 and title 16 report forms received in FOs and PCs should be faxed to the Non Disability Repository for Evidentiary Documents (GN 00301.310)
How to retrieve an accounting report from WBDOC, GN 00605.040D.