TN 15 (12-98)
GN 00605.225 How to Evaluate Payee Response About Balance in Dedicated Account
This section explains how to review the payee's response about the balance in the dedicated account as an indicator of unreported expenditures from, and/or deposits into, the dedicated account.
B. DESCRIPTION OF SSA-6233-BK - Question 8
Question 8 — What is the balance, including any interest earned, in the dedicated account as of the last month in the report period? If none show zeros.—-[ ][ ],[ ] [ ][ ]
1. Evaluate Dedicated Account Balance
DECISION FACTOR: FOs should use their best judgement to decide if the balance in the dedicated account is reasonable when compared to the “Total Dedicated Account Amount,” and the payee's responses to the deposit and use of funds questions (6 and 7) on the SSA-6233-BK.
2. Balance Is Questionable
Conduct a face-to-face interview with the payee whenever practical.
Review the payee's financial records and receipts for expenditures.
Correct the dedicated account balance as appropriate.
Correct the conserved funds balance (question 3D on the SSA-6233-BK) as appropriate.
Follow the procedures for making a misapplication determination if your review of the dedicated account reveals that the payee knowingly misapplied funds for items or services not permitted. (See GN 00602.140.C.8.)
Follow the procedures for countable resources if your review of the dedicated account reveals that a deposit is not allowed. (See SI 01130.601)
Consider changing the payee or making direct payment if the payee did not use dedicated account funds properly.
Permitted Expenditures From Dedicated Accounts,
Excluding Funds in Dedicated Account From Resources,
Repayment of Misapplied Funds From Dedicated Account, SI 02220.060