TN 34 (04-11)

GN 00605.230 Required Posteligibility (PE) Actions to Update the Supplemental Security Record (SSR)

A. Introduction to PE actions required to update the SSR

This section explains what PE actions are necessary to update the SSR to reflect that annual accounting and dedicated account monitoring are completed. The dedicated account balance field described in GN 00605.230B (in this section) is CRITICAL to the system selection process to identify representative payees, who continue to maintain a balance in the account, for future dedicated account monitoring.

B. Procedure for PE actions required to update the SSR

1. DI diary set and no dedicated account exists

When the system determines a dedicated account based on the payment amount and you determine that the past-due benefits did not meet the criteria for a dedicated account, (See GN 00605.215B.3., IMPORTANT), take the following actions:

  1. update the annual accounting NM field (REPY segment) to indicate an annual accounting was complete, following the instructions in SM 01301.635;

  2. transmit annual accounting conserved funds to the CF field (REPY segment), following the instructions in SM 01301.639; and

  3. delete the DI diary and clear the limited issue or scheduled redetermination via SSI Posteligibility Input (SSA-1719B) or Modernized Supplemental Security Income Claims System (MSSICS).

2. DI diary set and a dedicated account review balance exists

  1. transmit the dedicated account balance to the BA field (DACT segment), following the instructions in SM 01301.637. The dollar amount should reflect the amount of money in the account at the end of the report period;

    NOTE: For the majority of cases, we derive the amount and date from the monitoring report. If a face-to-face interview with the payee is required to review financial records and receipts, you have the option (or it may be necessary) to review and record account information beyond the report period.

  2. update the annual accounting NM field (REPY segment) to indicate an annual accounting was completed, following the instructions in SM 01301.635;

  3. transmit the annual accounting conserved funds to the CF field (REPY segment), following the instructions in SM 01301.639;

  4. review the REMARKS field and delete irrelevant “dedicated account” remarks; and

  5. delete the DI diary and clear the limited issue or scheduled redetermination via SSA–1719B or MSSICS.

3. DI diary set and dedicated account reviewed with a zero balance

  1. transmit a zero balance to the dedicated account balance (BA) field (DACT segment), following the instructions in SM 01301.637;

  2. update the annual accounting NM field (REPY segment) to indicate an annual accounting was completed following the instructions in SM 01301.635;

  3. transmit annual accounting conserved funds to the CF field (REPY segment), following the instructions in SM 01301.639;

  4. review the REMARKS field and delete irrelevant “dedicated ac