TN 48 (03-19)

GN 00605.250 Title II Final Accounting Selection Criteria

A. Background

When Title II representative payees (payee) are terminated, an automated system selects cases for final accounting based on specific criteria. You can identify cases selected for final accounting by following the instructions to access the “Accounting Case Search Results” in MSOM INTRANETERPA 005.003.

B. Policy for Title II final accounting selection

SSA selects Title II payees for final accounting based on three types of payee changes and their corresponding criteria. Certain payees that are exempt from annual representative payee accounting are not selected for final accounting, see GN 00605.015 for a list of exempted payees.

IMPORTANT: For Title XVI and concurrent cases, you must continue to use the selection criteria and development procedures in GN 00605.352 through GN 00605.385.

1. Change of payee from one payee to another payee

If there has been a change of payee from one payee to another payee and one of the following two conditions exists, the terminated payee is subject to a final accounting.

We request a final accounting if the terminated payee served:

  • less than 12 months and the benefits paid during the reporting period were $500.00 or more; or

  • 12 or more months and reported $2,000.00 or more in conserved funds (CF) on the last annual accounting report received.

2. Change of payee from a payee to the beneficiary

If there has been a change of payee from a payee to the beneficiary (i.e., the beneficiary is receiving his or her own benefits), and one of the following two conditions exists, the terminated payee is subject to a final accounting.

We request a final accounting if the terminated payee served:

  • less than 12 months and the benefits paid during the reporting period were $500.00 or more; or

  • 12 or more months and reported $2,000.00 or more in conserved funds (CF) on the last annual accounting report received.

However, in addition to the payees exempted in GN 00605.015, we do not send a final accounting request when the custody code (CC) is PYE (In Payee’s Custody) for a beneficiary under age 19, and the type of payee (TOP) for the terminated payee is one of the following:

  • SMT (Stepmother),

  • SFT (Stepfather), or

  • GPR (Grandparent)

3. Beneficiary is terminated from a Title II program

If there is a non-death termination action to the beneficiary's Tittle II entitlement, and one of the following two conditions exists, the terminated payee is subject to a final accounting.

We request a final accounting if the terminated payee served:

  • less than 12 months and the benefits paid during the reporting period were $500.00 or more; or

  • 12 or more months and reported $2,000.00 or more in conserved funds (CF) on the last annual accounting report received.

However, in addition to the payees exempted in GN 00605.015, we do not send a final accounting request when the custody code (CC) is PYE (In Payee’s Custody) for a beneficiary under age 19, and the type of payee (TOP) for the terminated payee is one of the following:

  • SMT (Stepmother),

  • SFT (Stepfather), or

  • GPR (Grandparent).

C. Process after a case has been selected for final accounting

After the system selects a case for final accounting, it sends an automated request to the print vendor to mail the final accounting request. Included in the request are:

  • The appropriate final Representative Payee report (SSA-623, SSA-6230, or SSA-6234);

  • The Final Accounting Notice, which tells the terminated payee to complete and return the report form. In addition, it instructs the terminated payee to return all conserved funds (CF) to SSA, unless the terminated payee has already made other plans with SSA for handling them. The notice includes a CF return payment stub. For information on other ways we may allow terminated payees to handle conserved funds, see Transfer of Conserved Funds GN 00603.055, Entitlement Terminated-Notice to be Given About Conserved Funds GN 00603.100B.2. and When a Former Payee May Administer Conserved Funds GN 00603.130;

  • A prepaid, self-addressed, WHITE envelope to return the Representative Payee report to the Wilkes-Barre Direct Operations Center (WBDOC) for scanning; and

  • A prepaid, self-addressed, GREEN envelope to return the CF and the payment stub to the Mid-Atlantic Program Service Center (MATPSC) for processing.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0200605250
GN 00605.250 - Title II Final Accounting Selection Criteria - 03/13/2019
Batch run: 03/13/2019
Rev:03/13/2019