TN 182 (01-21)

GN 02402.318 Coding Cayman Islands Bank Data for the Master Beneficiary Record (MBR)

A. Background for coding Cayman Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Cayman Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Cayman Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Cayman Islands to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims.

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization.

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP8 International Direct Deposit Signup Form for Cayman Islands; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Cayman Islands will have a prefix of “70” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “H” assigned for Cayman Islands.

D. Overview of IDD for Cayman Islands

IDD payments sent to Cayman Islands must be in Cayman Islands dollar (KYD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Cayman Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Cayman Islands

The data for coding IDD for Cayman Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 12 characters including the country code of H.

F. Policy to code bank data for Cayman Islands

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Cayman Islands (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • central bank code input to country bank info;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • First four characters -bank code (only letters);

  • Next two characters -ISO 3166-1 alpha-two country code (only letters);

  • Next two characters -location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters -branch code, optional ('XXX' for primary office) (letters and digits).

2. Process Initial Award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

    If yes, go to step 3.

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country  (PCOC = 8)? If no, STOP

    REASON:  The MBR does not accept the IDD information unless the address is in a  foreign country.  

    If yes, go to step 3.

    3

    Is the beneficiary's account a USD account in Cayman Islands?

    If no, STOP.

    REASON: Beneficiaries in Cayman Islands can only receive IDD payments in KYD accounts.

    4

    The RTN is 700000096 RTN for Cayman Islands. It contains the:

    • Multi-country prefix for Cayman Islands IDD is “70”

    • U.S. check digit code of “6” for all IDD accounts in Cayman Islands (at the end of the RTN).

    No need to obtain the check digit code from Title II Interactive Comps.

    5

    Code the account type:

    • “S” for savings, or

    • “C” for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the Depositor Account Number (DAN) for Cayman Islands, code:

    • “H” is designated for Cayman Islands,

    • 12-digit account number.

    7

    You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.318F in this section.

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

    FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Cayman Islands

The customer provides us with a signup form for Cayman Islands containing the account number: “123456789011.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 700000096

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Cayman Islands .

  • Start with the country code of “H” designated for Cayman Islands ; and

  • Code the 12-digit account number “123456789011”

a. You must obtain the following:

  • RTN: 700000096

  • Checking

  • DAN: H123456789011

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000096 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: H123456789011

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN-700000096

  • DAN-CH123456789011

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402318
GN 02402.318 - Coding Cayman Islands Bank Data for the Master Beneficiary Record (MBR) - 08/16/2018
Batch run: 01/25/2021
Rev:08/16/2018