TN 65 (09-15)

GN 02402.374 Coding Martinique Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Martinique. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Martinique direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Martinique to the beneficiary's local FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S . domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing. For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C.

A. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check;

  • an SSA-1199-OP42 (International Direct Deposit Signup Form for Martinique) (For the link to the form see GN 02402.374G in this section); or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI for Martinique has a prefix of 70 at the beginning of the Routing Transit Number (RTN).

C. Overview of IDD for Martinique

IDD payments sent to Martinique must be in Euro accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.

D. Description of Martinique IDD bank data

The data for coding IDD for Martinique will come from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The IBAN for Martinique consists of 27 characters. The bank data for Martinique reflected on the MBR consists of 26 characters including the country code of U for Martinique.

E. Policy for coding Martinique bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Martinique, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). Martinique is a Single Euro Payment Area (SEPA) country. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

The SWIFT code consists of 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-2 country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

1. Initial award processing

Secure the full IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.

NOTE: If there is dire need or hardship involved, tell the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents the initial claim.

2. Adding or updating bank data using SSA systems

You must enter the full IBAN and SWIFT-BIC bank information into ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Martinique within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account in Martinique? If no, STOP.

REASON: Beneficiaries in Martinique can only receive IDD payments in Euro accounts.

If yes, go to step 4

4

Code the 9-digit RTN for Martinique as follows:

  • Code the prefix of 70, (the multi-country prefix SSA and FRBKC designated to use for IDD to Martinique).

  • Code the 5-digit bank code

  • Code the first digit of the 5-digit branch code

  • Code the 1-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Martinique as follows:

  • Start with a country code of U designated for Martinique

  • Code the last 4 digits of the branch code.

  • Code the 11-digit Customer Account Number.

7

You must take action on the same business day to update the full IBAN and SWIFT into ITS.gov

If you do not have access toITS.gov, ask a co-worker who has access to update the IBAN into ITS.gov FRBKC will need this information in order to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA.

F. Example of coding Martinique direct deposit

The customer provides us with the FR1420041010050500013M02606

NOTE: The first two characters of a Martinique IBAN are “FR,” which represents the International Organization for Standardization (ISO) country code and the third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR. The next 5 characters of the IBAN represent the 5-digit bank code. The next 5 characters of the IBAN represent the 5-digit branch code. The next 11 characters represent the 11-digit account number. The last 2 digits of the IBAN represent the national check digits. The technician will code these characters in ITS.gov , but the MBR will not reflect them.

  1. Derive the RTN as follows

    • Code the prefix of 70

    • Code the 5-digit bank code “20041”

    • Code the first digit of the 5-digit branch code “0”

    • Code the 1-digit check code (i.e., 7) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

    • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

  2. Derive the DAN as follows

    • Start with a country code of U designated for Martinique;

    • Code the last 4 digits of the 5-digit branch code “1005”

    • Code the 11 digits of the Account Number “0500013M026”

    The technician obtains the following:

    FR1420041010050500013M02606

    The coder will obtain the following:

    RTN: 702004107

    Checking

    DAN: U10050500013M026

    The coding in an SSA System reflects:

    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 702004107

    ACCOUNT TYPE (C/S): C

    DEPOSITOR ACCOUNT NUMBER: U10050500013M026

    CANCEL DIRECT DEPOSIT (Y):

    DIRECT EXPRESS (Y):

    The MBR reflects the following information:

    RTN-702004107 DAN- CU10050500013M026

G. Exhibit of form SSA-1199–OP42 IDD Enrollment Form for Martinique

To view this form go to SSA-1199–OP42


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402374
GN 02402.374 - Coding Martinique Bank Data on the Master Beneficiary Record (MBR) - 10/24/2016
Batch run: 10/24/2016
Rev:10/24/2016