TN 12 (04-00)

GN 02403.010 Completing the Cash Log

A. POLICY - CASH LOG

All cash remittances received in the FO must be converted to money orders or cashier's checks. Local management will decide who purchases the money orders. A cash log must be completed for the protection of the interviewer, for the protection of the remittance clerk if he/she is not designated to purchase the money order, and for the protection of the designated person.

IMPORTANT: Each person who receives or handles the cash remittance will prepare an entry on the Cash Log. The person who first receives the cash remittance (typically the interviewer) will always prepare the cash log. There will usually be three line entries in the cash log for the same cash receipt. The first line will record cash received by the interviewer, the second line will record the cash received by the remittance clerk, and a third line will record the cash received by the designated person from the remittance clerk.

Retain the form until the subsequent year's management review has been completed. This will assure that the log is maintained long enough to help resolve questions regarding a cash remittance.

B. EXHIBIT - CASH LOG

The following log should be locally reproduced as required.

CASH LOG
UNITED STATES AND FOREIGN CURRENCY
REC'T NO.PC CODEDATE REC'DAMOUNT OF CASH REC'DTYPE OF CASH REC'DCASH REC'D BY (SIGNATURE)CONVERSION VALUEMONEY ORDER NO.DATE M.O. REC'DINTERVIEWER/REMIT CLERK SIGNATURE
           
           
           
           
           
           
           
           
           
           
           
           
           

C. PROCEDURE - CASH LOG

Use the following chart to complete the cash log.

1. REC'T NO.

Enter the automated receipt number or the SSA-1395-BK receipt number when the system cannot produce an automated receipt.

2. PC CODE

Enter “2”, the code for MATPSC.

3. DATE RECD

Enter the date the interviewer receives the cash from the debtor or the date the remittance clerk gives the cash to the designated person obtaining the money order. Each person who handles the money should annotate when they receive it.

4. AMOUNT OF CASH REC'D

Enter the amount of cash received.

5. TYPE OF CASH REC'D

Enter the type of foreign currency received; e.g., Mexican pesos, Canadian dollars, etc.

NOTE: Leave this column blank when U.S. dollars are received.

6. CASH REC'D BY (SIGNATURE)

Sign here (person obtaining the money order).

7. CONVERSION VALUE

Enter the U.S. dollar amount when foreign currency is converted.

NOTE: Leave this column blank when U.S. dollars are received.

8. MONEY ORDER NO

Enter the number of the money order obtained for the cash.

9. DATE MONEY ORDER REC'D

Enter the date the money order is received from the designated person.

10. INTERVIEWER/REMT. CLERK SIGNATURE

Enter signature of interviewer when cash received. Enter signature of remittance clerk when money order received.

NOTE: The person designated to purchase the money orders/cashier's checks begins a new line of the cash log by signing the “cash received by” column.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202403010
GN 02403.010 - Completing the Cash Log - 04/10/2000
Batch run: 01/27/2009
Rev:04/10/2000