Master Beneficiary Record (MBR) query

CO MSG1 data line will include information about the type of Martinez relief that the beneficiary is due.

Confirm that the special message data line states: “MARTINEZ COURT CASE PRE-2007 RELIEF APPLIES.”

FUGITIVE data line will show warrant information.

Check the data entries in this data field to determine the:

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  date of the warrant,

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  type of warrant (you will also need to verify the 4-digit offense code for the warrant on the FFSCF database), and

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  current status of the warrant. This should show a WARRANT SATISFY date entry (the date should be 12/31/06 or earlier) and a SATISFIED RSN entry indicating an overpayment collection for pre-2007 processing.

  NOTE: For pre-2007 cases where the beneficiary is deceased (i.e., LAF T1) or in terminated status (e.g., T4, T6, etc.), the WARRANT SATISFY date entry and SATISFIED RSN entry will remain blank. The pre-2007 warrant status will remain “open.” Do not closeout the warrant as “satisfied” when the beneficiary dies or terminates.

HISTORY data line will reflect a history of payment changes to the record.

Check the data entries in this line to determine the period(s) S9 with an HFRST of FUGFEL between 01/05 – 12/06. (This is the timeframe for qualifying for pre-2007 Martinez relief.)

Check the following fields in the HISTORY data line:

STATUS CODE--Position 3, Benefit Paid Designation (BPD) of this entry shows if the monthly benefit was paid, code “1;“or, not paid, code “0.”

Reason for Suspension or Termination (SUS/TERM)--The code will be “9” with an HRFST of “FUGFEL.”

Monthly Benefit Credited (MBC)-- MBC is the monthly title II benefit due after any appropriate dollar rounding (considering a deductible of SMI premium) BUT prior to the actual collection of any obligation of the beneficiary (including SMI premium). Determination of any overpayment or underpayment amount and check amount will be based on the credited amount.

O/U PAY data line shows the most recent overpayment occurrence on the record and the reason for the overpayment.

Check the data line to confirm a fugitive felon suspension overpayment.

The Due Process Overpayment Type (DPOT) T2 FF/SUS/FEL, (Type of Event (TOE) 73), will show if this is a fugitive felon overpayment. The Due Process Overpayment Amount (DPO) should be identical to the amount that appears on the ROAR record as a fugitive felon overpayment event.

If the DPOT is other than TOE 73, you will remove or reduce the overpayment amounts as indicated in the instructions in GN 02613.868B.5 (in this section).

Eliminate or reduce this O/U PAY amount when you process the ROAR transaction to remove or reduce the fugitive felon suspension overpayment from the record.

Recovery Overpayment Accounting Record (ROAR)

BENEFIT data line

Identify the total current balance due for all overpayments for the beneficiary stated on the BBAL-$$$$$ data line.

EVENT data line

Find the Event Identifier (EI) for the fugitive felon overpayment (e.g., 01, 02, etc.).

Find the Type of Event (TOE) for the fugitive felon overpayment on the EVENT data line, (e.g., T2 FUF SUS/FEL WAR, PRIS SUS NON-MENT, OTHER OR CONSOLIDATED LDO, etc.).

Find the STATUS for the fugitive felon overpayment. Determine from the STATUS code entry the current recovery effort for the fugitive felon overpayment (e.g., BEN ADJ, DUE PROCESS, etc.).

HISTORY data line

Identify the entries in the data line to determine when the fugitive felon overpayment amount was annotated to the ROAR record:

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  RUN DATE

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  TRANS

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  AMOUNT

Fugitive Felon System Control File (FFSCF)

Fugitive Felon Warrant Data (FFWQ)Screen

Review the following data fields on this screen to determine if you need to distinguish the suspension for this warrant from other warrants that may be annotated for this beneficiary:

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  WARRANT DATE

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  OFFENSE CODE (Remove overpayments for offense codes other than 4901, 4902, 4999, 5011, 5012, 8101 or 8102)

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  WARRANT NUMBER

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  NCIC NUMBER

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  WARRANT FILE REPORT DATE

1

Remove the current fugitive felon overpayment balance TOE 73-T2 FF SUS/FEL/WAR event on the ROAR/BOUD overpayment record using the DEBT MANAGEMENT SYSTEM (DMS) screens as instructed below:

Civil Action Screen (DRCA)

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  Choose “6” Debt Management from the SSA Main Menu screen.

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  Choose “2” Debt Resolution from the Debt Management Menu (DMMU). Enter the SSN and BIC.

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  On the Debt Resolution Menu (DRMU) the Debt Number. Enter “1” in SELECT for “Establish” mode. Then enter “20” for “Civil Action” in the SELECT THE DESIRED FUNCTION field.

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  On the Civil Action screen (DRCA), DECISION TYPE and DECISION REASON are both pre-filled with “1” Enter the APPROVAL AMOUNT that you previously determined from your review of SSA records based on the instructions in GN 02613.868.B.3 (in this section) and press enter.

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  An informational message will notify you that the Review Civil Action (DRWA) screen must be completed (this is necessary for every case input on the DRCA). Press enter again.

Move the case to the selected reviewer’s paperless queue designated by your office to authorize the input action.

2

The designated approving reviewer will log into PCOM with a different PIN than the one used to input the DRCA screen. If the reviewer is satisfied with the proposed ROAR transaction, process the approval as follows:

On the Review Civil Action Screen (DRWA)

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  Choose “6” for Debt Management from the SSA Main Menu.

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  Choose “2” for Debt Resolution from the Debt Management Menu (DMMU) screen. Enter the SSN and BIC.

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  On the Debt Resolution Menu (DRMU), enter the Debt Number. Enter “2” in SELECT for “Update” mode. Then enter “21” Review Civil Action in the SELECT THE DESIRED FUNCTION field.

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  On the DRWA screen, the information that was input on the DRCA will be propagated. Put a “Y” in the APPROVED BY REVIEWER FIELD and then press enter.

3

The DEBT MANAGEMENT SYSTEM will send an automated notice to the beneficiary to explain the removal of the fugitive felon overpayment. The paragraphs that will appear on the notice are in GN 02613.869B.2.

NOTE: If the beneficiary is deceased (i.e., LAF T1), ROAR will only send a notice of the fugitive felon overpayment removal or reduction, if the beneficiary had a representative payee on their record at the time of death.