TN 2 (01-17)
GN 03314.130 Disclosure Without Consent to State or Local Agencies to Administer Vocational Rehabilitation (VR) Services
A. Disclosure policy
We may disclose certain non-tax return information, including verification of Social Security Numbers (SSN), to State and local agencies for their administration of the State’s VR programs. Disclosures assist these agencies in determining individuals’ entitlement to and eligibility for VR services. State and local vocational rehabilitation agencies may administer several different VR programs. We may disclose information to State agencies for use in the State VR programs that meet the criteria of a health maintenance or income maintenance program, as defined in GN 03314.001A.3. and GN 03314.001A.4. When the request meets our health maintenance or income maintenance program criteria, disclosure is permissible under the routine use of the same name cited in a number of our systems of records, including, but not limited to the following:
60-0058—Master Files of SSN Holders and SSN Applications System;
60-0089—Claims Folders System;
60-0090—Master Beneficiary Record; and
60-0103—Supplemental Security Income Record and Special Veterans Benefits System.
For information on verification of SSNs, see GN 03325.003.
NOTE: VR programs may involve the Ticket-to-Work (TTW) or Cost Reimbursement programs, or both. For information on disclosure to administer both programs, see GN 03316.070. For information on providing medical information to State agencies for the Cost Reimbursement or TTW program, see DI 13510.030.
B. Procedure for handling requests
1. Electronic data exchange
State agencies that administer VR programs receive certain non-tax return information from us primarily through electronic data exchanges, as authorized under data exchange agreements with us. Consult the regional office Data Exchange Coordinator or Privacy Act Coordinator to determine if we have a data exchange in effect with a particular State agency for its administration of the State’s VR programs.
2. Requests submitted to field offices (FO) and fee charging
When an FO receives VR requests that are directly related to the administration of our TTW or VR Cost Reimbursement programs, they should be handled as program-related and should not be charged a fee. However, when the VR agency is not acting in a TTW or VR Cost Reimbursement capacity, consider this request to be non-program related and charge a fee. For more information regarding the handling of requests from State and local agencies, see GN 03314.001E.