GN 03316.055 Disclosure Without Consent to State Bureaus of Vital Statistics (BVS)
1. To Determine Benefit Entitlement/Eligibility to Benefits or Benefit Status
Disclosure may be made to a State BVS to obtain information relevant to enumeration or entitlement/eligibility under programs SSA administers under the Social Security Act. For example, information may be disclosed to a State BVS to obtain information that establishes an individual’s age or marital relationship (e.g., a birth record or marriage license).
Relevant information may be disclosed from the following systems of records:
60-0058—Master Files of Social Security Number (SSN) Holders or SSN Applications System;
60-0089—Claims Folders System,
60-0090—Master Beneficiary Record,
60-0103—Supplemental Security Income Record and Special Veterans Benefits System, and
60-0320—Electronic Disability (eDib) Claims File.
2. To Prepare Electronic Death Reports
SSA is assisting the States to implement an Electronic Death Registration (EDR) process. SSA verifies the SSNs of decedents at the front-end of the State BVS’ EDR process. The States have agreed to provide a death report to SSA within 24 of receipt of the report in the BVS. This will allow SSA to take an immediate termination action on those verified numbers without independently verifying the accuracy of the report. See GN 02602.050A. for instructions about processing reports of death.
The SSN verifications are provided under a routine use applicable to system of records, 60-0058—Master Files of Social Security Number (SSN) Holders and SSN Applications System.
NOTE: The SSN verifications are provided to State BVSs electronically under written agreements between SSA and the BVSs.
See GN 03316.001D.