TN 1 (07-10)
GN 03913.001 Individual Registration for Appointed Representative Services and Direct Payment of Fees
A. Introduction to the individual registration for appointed representative services and direct payment of fees
We require individuals who serve as appointed representatives to complete a registration process with us to:
Enroll for direct payment of fees, providing information we will reference whenever we receive Form SSA-1696 (Appointment of Representative) and Form SSA-1695 (Identifying Information for Possible Direct Payments of Authorized Fees) for a particular case, or
Update their registration information when it changes, or
Initiate access to certain electronic services (see GN 03913.020).
Appointed representatives who have registered, may:
Request direct payment of fees by submitting Form SSA-1696 and Form SSA-1695 for each case, and
Initiate a process to access certain electronic services through Electronic Records Express (ERE).
Representatives register and update their registration information by faxing Form SSA-1699 (Registration for Appointed Representative Services and Direct Payment) to the Office of Earnings Operations (OEO) in the Office of Central Operations (OCO) at 1-877–268–3827, one form at a time. The field office shreds the SSA-1699, after successfully faxing the form to OEO.
Click here to obtain the most current Form SSA-1699 in PDF format. Members of the public may complete and print the SSA-1699 from a link on our website at http://www.socialsecurity.gov/ar/ .
NOTE: Friends, family members, or clergy who occasionally represent others are not eligible for direct payment of fees or access to electronic services; they do not have to register with us.
B. Background on registration of appointed representatives
Registration of appointed representatives began in 2007 and, since then, we have revised the process several times:
In August 2006, to prepare for the upcoming appointed representative registration requirement, we made both an Internet application and a paper Form SSA-1699 (09-2006) available to representatives as the means to collect data for the Appointed Representative Database (ARDB).
NOTE: The 09-2006 version of Form SSA-1699 is obsolete. FOs should destroy any stocked 09-2006 versions of the SSA-1699.
On January 1, 2007, we began requiring representatives to register on the ARDB to receive direct payment of authorized fees. This allows us to collect information to issue Form 1099-MISC to representatives who receive, by direct payment from SSA, fees of $600 or more in a calendar year, in compliance with Internal Revenue Service rules.
On October 31, 2009, we published a more comprehensive paper Form SSA-1699 (11-2009). At the same time, we released a new Internet representative registration process to solicit additional data elements for identity verification. The first step for allowing representatives to conduct business with us electronically is identity verification.
On January 23, 2010, we made the Internet registration process unavailable to address problems representatives encountered when using the online application. We reverted to paper registrations only, using Form SSA-1699 (11-2009).
On February 19, 2010, we replaced the Form SSA-1699 (11-2009) with a streamlined version of the same paper form. We created the current version of the Form SSA-1699 (02-2010) in response to problems reported by representatives who had difficulty using the longer (11-2009) version of the form.
We currently have one registration process for representatives, which is a paper process using Form SSA-1699. OCO/OEO receives completed SSA-1699 (versions 11-2009 and 02-2010) forms by fax and inputs the data.
C. Definitions of representative, representative ID, user ID
Representative—An attorney or an individual other than an attorney who meets all of our requirements (see GN 03910.020B) and is appointed to represent claimants in dealings with us.
Representative Identification (Rep ID) Number—The 10-character identifier we assign to a representative to use in lieu of his or her Social Security number (SSN) when making changes to his or her registration information. We developed the Rep ID due to concerns about possible inadvertent disclosure of a representative’s SSN.
User Identification Number (User ID)—The number we assign to a representative to use in accessing our electronic services. The User IDs for appointed representative online services are distinct from User IDs we may have already issued for other Business Service Online (BSO) activities, such as filing W-2 forms or verifying SSNs.
D. Registration for representative services and direct payment
1. Direct payment registration
The Internal Revenue Service requires us to issue a Form 1099-MISC to appointed representatives when we directly pay fees to them of $600 or more in a calendar year. Data collected from the following forms allow us to pay representatives’ fees directly and report the fees to IRS:
SSA-1699 (Registration for Appointed Representative Services and Direct Payment): Representatives who are eligible for and want to receive direct payment of their authorized fees must first register using Form SSA-1699.
SSA-1696 (Appointment of Representative): Claimants use Form SSA-1696 or its written equivalent to appoint a representative (see GN 03910.040).
SSA-1695 (Identifying Information for Possible Direct Payments of Authorized Fees): Appointed representatives seeking direct payment of fees for a particular case must submit Form SSA-1695 (see GN 03910.042).
SSA-1694 (Request for Business Entity Taxpayer Information): We recommend that firms and organizations employing individual representatives register with us, even though we do not pay fees directly to firms and organizations. Registering will allow us to issue Form 1099-MISC to the firm or organization, indicating the amount of any fees paid directly to their employees. Firms and organizations register by completing a paper or online Form SSA-1694 (see GN 03925.001).
NOTE: OCO/OEO processes one of the forms, the SSA-1699. Field offices process forms SSA-1696, SSA-1695, and SSA-1694.
2. Individual registration for access to certain electronic services
Registration allows us to collect personal, business, and financial information about representatives who want to access available electronic services so we may:
Authenticate their identity and business affiliations,
Authorize them to use Electronics Records Express,
Issue them Rep IDs and User IDs, and
The registration process is only the first in a series of steps required for appointed representative access to electronic services.