Generally, the field office (FO) identifies beneficiaries (or recipients) or representative
payees requiring Spanish notices. The claims folder and the Social Security Administration
Data Acquisition and Response System (SSADARS) printout should reflect the need for
Spanish language notices.
A Spanish cover letter may be used if the Spanish version of the notice is not available
at the disability hearing unit (DHU).
Spanish notices are sent to the beneficiary (or recipient) or representative payee
if one of the following criteria are met:
Born in Puerto Rico or a country where Spanish is the predominant language;
Living in a known Spanish speaking area;
Whose FO interview was conducted in Spanish or with the assistance of an interpreter;
Appear to have difficulty with English, but appearing to be familiar with Spanish;
Requesting Spanish notices; or
There is another indication that Spanish notices could be useful, and the individual
agrees when asked by the FO if he or she would like to receive Spanish communications.