DI 39518.015 Avoiding Restrictions -- Policy
Regulations 20 CFR 404.1621 and 416.1021
A. Policy principle
Subject to appropriate Federal funding, the State will facilitate the processing of disability claims by avoiding personnel freezes, restrictions against overtime work, or curtailment of facilities or activities.
NOTE:There may be occasions when circumstances will require SSA to restrict the number of DDS workyearsto a level below the numbers previously established in the budget process.
B. Operating policy
1. Efficient use of OT
Overtime (OT) may be necessaryto provide the productive capacity to cope with variations and peaks in workload levels.
EXAMPLE:Workloads may peak at intervals because of seasonal and other factors including possible legislative changes.
OT should be used onlywhere it would beconsistent with efficient economical administration.
Advanced RO approvalof OT is required if it is not provided for in the workyear plan.
OT is subjectto sufficiently available funding authority.
2. Employees authorized to work OT
Payment for OT services may be made to employees of the disability unit such as disability examiners, stenographic and clerical personnel, medical consultants engaged in the disability determination function and regular agency personnel engaged in case development.
3. Payment for OT
State agency rulesas well as established State practices will be considered in the absence of specific State laws or State-wide regulations concerning the payment for OT services.
Funds advanced to State DDSs may be used for expenditures for OT services performed by DDS personnel under conditions(including rate of pay) authorized by State regulations.
4. Procedures and controls
Necessary controlsapplicable to OT work must be maintained in State agencies.
EXAMPLE:Require controls that written authorization by the head of the agencyor disability determination supervisor be filed in the agency with the records of OT services.