Evaluate whether the cost is program determinable and charge time accordingly.
· Time Devoted to Each Program Determinable
Charge the costs according to the division of direct personal services time recorded
during the trip.
Example: The DDS administrator substitutes for the Vocational Rehabilitation (VR) director
at a national meeting of State VR directors which lasts 3 days. The next 2 days he/she
attends a meeting of the Committee on Social Security Relationships of the CSAVR.
A proportion of the cost of this trip (two-fifths) may be charged to the disability
program based upon the proportion of total time spent at the committee meeting.
· Time Devoted to Each Program Not Determinable
Charge the costs in the same proportion as salary is charged to both programs for
the fiscal year in which the travel is performed.
Example: The chief medical consultant of a DDS--whose salary is charged 60 percent to the
parent agency program and 40 percent to the DDS--attends a State medical society meeting
as a representative of both programs.
A proportion of the costs of this trip (two-fifths) may be charged to the DDS based
on the percentage of salary charged to the disability program.