Follow State practice (e.g., investigating, recovery, and fixing pecuniary liability,
etc.) when DDS equipment is lost or destroyed.
NOTE: State or private insurance settlements offered in whole or partial settlements of
a loss are acceptable.
The DDS must advise the RO regarding any loss or destruction of equipment. The notification
should include a description of the equipment and impact to DDS operations.
The DDS must send the RO supporting documentation which:
Describes the loss
Describes the actions taken by the State to resolve
Outlines final resolution
Includes signature of the State official empowered to make such a disposition.
NOTE: This statement will serve as supporting documentation until an audit has been conducted