The eDib Paper Folder Indicators show anyone viewing a case whether there is a paper
Modular Disability Folder (MDF) associated with the filing. There are two types of
Paper Folder Indicators, the PFI and the Prior Paper Folder Indicator (PPFI). The
PFI indicates whether a paper MDF is associated with the current filing. The PPFI
indicates whether a paper MDF exists for a prior filing.
All case processing components must ensure that PFIs are completed correctly. PFIs
inform case processing components if:
The official folder for a case is the paper Modular Disability Folder (MDF) or a Certified
Electronic Folder (CEF); and
The receiving component needs to wait for the MDF for the current filing or a prior
filing when the case is transferred.
It is extremely important that the PFIs are set correctly. DDS/OQP/ODAR will reject
jurisdiction of an electronic case if they don’t receive the MDF within 30 days when
the PFI indicates the MDF is being sent.
NOTE: For eCDR PFIs, see Transferring the Electronic Continuing Disability Review (eCDR)
- DI 81010.240B. and Receipting an eCDR - DI 81020.205E.
There are two boxes that appear on the EDCS Transfer Screen under the section labeled
“Transfer disability folder to DDS/ODAR”. They are “Current Paper Folder Indicator”
and “Prior Paper Folder Indicator”. To complete the PFIs, click on the box next to
“Transfer disability folder to DDS/ODAR” and click next to the appropriate indicator.
The current filing check box asks “What type of disability folder has been created?”
This indicates whether a paper Modular Disability Folder (MDF) has been created for
the current filing. The available responses are:
Choose this option when all the claims for the case are entered into EDCS and the
official folder for the case is a CEF.
Choose this option when there is CEF exclusion or a systems limitation requiring creation
of a paper folder. See Certified Electronic Folder (CEF) Exclusions - DI 81010.030.
This option pre-fills when the case has not yet been transferred. The case cannot
be transferred without choosing whether the official folder is a CEF or MDF.
The prior filing check box asks “Are you sending an official paper folder (MDF) from
a prior filing? This indicates whether a paper folder for a prior filing is currently available and being used to process a current case. The available responses are:
Choose this option when the Field Office (FO) has a paper folder and is sending it to the DDS/ODAR.
Choose this option when a prior paper folder doesn’t exist, or, when a prior paper
folder exists, and is not available. If a prior paper folder becomes available at
a later time, the receiving component will update the PFI to YES.
DDS/OQP/ODAR use PFIs during case receipt to determine whether:
The official folder for the case is a CEF or the MDF; and
They can receipt the case immediately or must wait until the MDF is received.
PFIs can be viewed and updated on the eView Status/History Tab (see Status/History
Tab - DI 81005.055) or, for DDS, through the DDS Legacy system.
If this PFI is checked:
The official folder is a CEF;
Receipt the case using the electronic folder download; and
Begin case processing if the SSA-827 is in the CEF.
Do not receipt this case until a Modular Disability Folder (MDF) is received as the
official folder is paper; and
The MDF should be maintained for the life of the case.
NOTE: If the MDF is not received within 30 days, transfer jurisdiction and send it back
to the FO with a reason “MDF not received within 30 days.”
The PFIs will also notify the DDS/OQP/ODAR if the FO is sending a prior MDF with the
The FO is sending a MDF from a prior filing;
DDS/OQP/ODAR may receipt the case without receiving the prior MDF, if the SSA-827
DDS/OQP/ODAR does not receive the prior MDF, update the PFI accordingly.
NOTE: If the prior MDF is necessary to process the case, contact the FO to determine the
status of the prior MDF.
The FO is not sending a prior MDF;
Receipt the case using the EFI download; and
To update PFIs, all components must access the Status/History Tab in eView and lock
the case for update. (See Status/History Tab - DI 81005.055 – and Editing a CEF in eView - DI 81001.040).
PFIs must be updated when:
An EDCS Exclusion is added to an existing case after case transfer NOTE: DDS updates the PFI upon receipt of the paper folder;
There is a Reopening on a case per Certified Electronic Folder (CEF) Exclusions -
DI 81010.030 and Processing Reopenings - DI 81020.115 NOTE: DDS updates the PFI prior to closing the electronic case; and
A prior MDF is received after case transfer.
NOTE: The component with jurisdiction of the electronic folder must update the PFI as soon as it receives the prior MDF.