DI 81010.105 Deleting or Manually Clearing Electronic Disability Collect System (EDCS) Cases
A. Deleting EDCS Cases
Deleting a case from EDCS removes all data collected in EDCS for that case. However, it does not delete the claim from the Modernized Claims System (MCS) or the Modernized Supplemental Security Income Claims System (MSSICS). For more information on deleting a claim in MCS, see MSOM MCS 017.002 Claimant Deletion (CLDL) and for more information on deleting a claim in MSSICS, see MSOM MSSICS 004.011 Manual Processes (MNPS).
NOTE: If you create another EDCS case Internet Disability Report (IDR) data propagates into EDCS, unless you purged the IDR (7 months from the first IDR start date for the i3368 and 90 days for the i3820 and i3441).
Delete an EDCS case:
Do not delete an EDCS case if:
The case is currently locked;
Jurisdiction of one or more of the claims on the case has been transferred;
A Field Office (FO) determination has been entered on the case; or
The case shows that it was manually cleared.
B. Manually Clearing EDCS Cases
EDCS Cases can only be Manually Cleared by a member of FO staff with a management profile.
NOTE: Manually clearing cases in EDCS does not clear claims from MCS/MSSICS.
1. Before Inputting a Manual Clearance
a. Case is Pending at the Disability Determination Services (DDS) in EDCS
If the case was pending at the DDS:
b. Case is Pending at the Office of Disability Adjudication and Review (ODAR) in EDCS
If the case was pending at the ODAR, verify that:
c. Case Closure Documents
Check eView and verify that the proper closure documents (i.e., SSA-831, PDN, and DDS worksheet) from the DDS or ODAR are imaged in the Certified Electronic Folder (CEF). If not, management personnel must request DDS or ODAR add these documents to the CEF prior to inputting the Manual Clearance. It is imperative for proper processing that the closure documents are in the CEF before the Manual Clearance is input.
NOTE: If the case is not a CEF, ensure the paper copies of the closure documents are also contained in the paper Modular Disability Folder (MDF).
2. Manually Clearing the Case
To manually clear the case:
Once manually cleared:
NOTE: The jurisdiction does change for a manually cleared claim.