SI 00820.132 Periodic Reporting Income Summary Worksheets

A. Introduction

The “Periodic Reporting Income Summary” worksheets (SSA-5125) in SI 00820.132D may be reproduced and completed by the certifier to summarize and certify verified wage data from pay stubs in periodic reporting situations, in lieu of photocopying the pay stubs for the file. They also may be used to summarize unearned income data which is reported periodically. A separate summary worksheet should be completed for each type of income. The worksheets below differ from the income summary sheets in SI 00820.131. They provide for certification following each month rather than only at the end of the page to permit the same form to be used repeatedly and certified each month by the individual entering that month's data.

Use of these worksheets is optional. FO's may use either the income summary worksheets in SI 00820.131D or the periodic reporting income summary worksheets in SI 00820.132D in periodic reporting situations.

Electronic versions of the SSA-5125 can be downloaded from http://chinet.ch.ssa.gov/area4web/forms.html

B. Procedure

1. Completion of Worksheets

Complete the identifying information at the top of the worksheet.
Circle the dates the income was received.
Enter the weekly, biweekly, or semi-monthly wage amounts in the Gross Wages column.
Enter the weekly, biweekly, or semi-monthly amounts of cafeteria plan deductions in the Cafeteria Plan Deduction column.
Enter the weekly, biweekly, or semi-monthly child support garnishments (for the deemor wage-earner) in the Child Support column.
Use the Other column to document any other deductions from gross wages (e.g., IRWE or BWE). Rename the Other column to reflect the type of deduction.
Compute the monthly totals for each column and enter them on the monthly totals line.
Enter the year-to-date (YTD) total, if desired.
NOTE: The YTD total may be useful in determining monthly income if one (or possibly more) pay slips or other documents for a particular month are missing.
Sign and date the worksheet next to each month completed.

2. Documentation

Document the periodic reporting income summary worksheet (either reproduced from POMS or locally reproduced on personal computers), in lieu of copies of the documents containing the income data by:

faxing a copy of the income summary worksheet certified by an SSA employee into the Non-Disability Repository (NDRED), or the Certified Electronic (CEF), as appropriate.

Once the documentation is stored and viewed for content in either eView or through the NDRED by using CFRMS, there is no need to retain the documentation.

Refer to SI 00820.141C. for documentation procedures on alternative wage reports/periodic wage reports.