To accommodate the automated process, IAR authorization language has been incorporated
into Home Relief (HR) application and recertification forms. The actual IAR authorizations
will not be sent to SSA FOs, but rather, SSA will accept, for both protective filing
and interim assistance reimbursement purposes, New York's "notice" (via computer)
that it has a signed IAR authorization in file. Grant reimbursement (GR) codes will
be accreted to the SSR by means of an interface between the SSR and New York State's
tape containing selected HR recipients. New York produces the tape of HR recipients
that is sent weekly to CO to be matched against the SSR by matching their active HR
rolls against those names on the SDX which meet certain criteria. Since matching cannot
occur without an SSI claimant's record first appearing on the SDX it is extremely
important that SSA FOs set up a record immediately upon receipt of a claim or immediately
upon receipt of an ALJ or Appeals Council reversal where the prior record is in terminated
status. NOTE: A GR code will not accrete to the SSR unless a living arrangement and state and county
code have been input.
SSA FOs should not routinely make a manual input of a GR code to the SSR unless they
are creating a new record and bringing the GR code forward from the terminated record.
When an allowance is being processed, FOs should verify the receipt of any Home Relief
(HR) with the Human Resources Administration (HRA) when HR is alleged but no GR code
is posted. This verification with HRA also applies to Aged claims and couples cases
where the claim is established on the system and put into pay with the same input.
In New York City contact NYC HRA. All contacts outside of NYC should be made with
the counties. A Report of Contact should be used to document the file.