TN 36 (04-04)
SI 02310.018 DHS Match -- Removal From the United States (3D Diary)
Aliens who are removed from the U.S. are not eligible for SSI benefits. If individuals who are removed are SSI recipients, their SSI payments must be suspended. The Department of Homeland Security (DHS) transmits removal listings to SSA. SSA matches the data against the supplemental security record (SSR) monthly. DHS performs functions previously performed by the Immigration and Naturalization Service (INS).
The match between the SSR and DHS' removal information will begin in the spring of 2004, along with the first 3D diaries and alerts. Cases with a 3D diary present during the June 2004 redetermination merge run will be selected as “limited issues.”
(NOTE: In some POMS or other instructions, and in the alert itself, there are references to “BCIS”. “BCIS” was a bureau in the Department of Homeland Security that no longer exists, and DHS is undergoing further reorganization. Wherever you see “BCIS”, this is referring to Department of Homeland Security information.)
1. DHS Match - General
Follow instructions in SI 02310.007. The DHS computer match is subject to the requirements of the Computer Matching and Privacy Protection Act (CMPPA) and SSA must attempt to verify the computer match data. Contact DHS, if necessary, to confirm the fact that a person has been removed, or the removal date.
2. Systems Control
This match is controlled by a diary (3D) on the PE-ODS system, and is posted to the diary field on the supplemental security record.
GN 00303.500 gives the policies regarding “Deportees.”
See RS 02635.001-RS 02635.025.
RS 02635.001 explains the “Social Security Removal (Deportation) Provisions”;
RS 02635.005 explains the procedure for “Removal Notices—SSA Receipt and Maintenance”;
RS 02635.010 explains “Alerting and Recognizing Removal Cases” in the title II program;
RS 02635.015 states how to deal with “Incorrect, Missing or Questionable Removal Data”;
RS 02635.020 explains title II “Claims and Post-Adjudicative Processing in Removal Cases”; and
RS 02635.025, “Coordinating with the Department of Homeland Security”, tells you how to contact DHS.
MSOM QUERIES 005.003, gives instructions for the Disability, Railroad, Alien, and Military Service (DRAMS) query response. The DRAMS query response gives you data from the DRAMS file for a specific SSN.
See SI 02301.225 for the policies on absence from the U.S. See SI 00502.100 for an explanation of “Basic Alien Eligibility Requirements.” To develop absence from the U.S., follow instructions in SI 00501.410.
C. Exhibit – Deportation/Removal Alert
TITLE XVI 3D ALERT
NOTICE OF RECIPIENT'S DEPORTATION MMDDYY
SSN: _ _ _ - _ _ - _ _ _ BCIS NAME: AAAAAAAAAA A AAAAAAAAAAAA
DOB: MMDDCCYY ALIAS: AAAAAAAAAA A AAAAAAAAAAAA
SSR NAME: AAAAAAAAAAAAAAA AAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAA
DATE DEPORTED/REMOVED: MMDDCCYY DATE SSA NOTIFIED: MMDDCCYY
FOR INSTRUCTIONS, SEE POMS SI 02301.225 AND SI 02310.018.
FOR INCORRECT ALERTS, SEE POMS RS 02635.005 FOR HOW TO REQUEST
DELETION OF THE DRAMS ENTRY.
D. Procedures - Clearance
For MSSICS cases, document the development of a 3D diary on a Report of Contact (DROC) screen.
For non-MSSICS cases, record development in the “remarks” section of the SSR.
2. Clear the Diary
Delete the diary on the UDIA screen and build transaction SSR. See SM 01301.215 for a list of diaries and alerts, and MSOM BUSSR 002.019, Update Diaries (UDIA).