TN 31 (06-04)
HI 00801.196 Application Requirement
A. Policy – Prescribed form and retroactivity
The CMS-43 is the prescribed application form for ESRD Medicare. However, any signed request for or inquiry about Medicare on behalf of a specified ESRD patient (including a signed CMS-2728-U3) is considered a protective writing on behalf of the patient. (See HI 00801.196.4.b. below for when a hospital statement may protect filing date.)
The date of filing is the date of receipt of the signed statement by SSA or CMS (or the date of postmark, if advantageous to the beneficiary). However, if a protective writing is received, the prescribed application must be filed within 6 months after the month SSA makes a written request for the application.
An application filed (or deemed to be filed) in a given month establishes R-HI beginning with the earliest of the preceding 12 months in which all other conditions of eligibility were met.
The beneficiary may restrict retroactivity of his/her application for any reason so that
R-HI begins with a month after the first month of eligibility. The file must be documented with a signed statement showing the reason for the choice.
B. Policy – Who may apply
The patient is the usual applicant. However, because of the debilitating effect of ESRD, which may even cause death before an application can be filed, a relative or other person assuming responsibility for the patient, or a survivor (see HI 00801.196.D.), may file the application.
If the claimant cannot transact business, the person filing the application should sign a statement describing briefly why the claimant cannot act on his /her own behalf, and giving the relationship to the patient.
If someone files on behalf of a patient who is able to transact business, the patient must also file an application which, if timely, is considered filed when the prior application was filed. The patient’s application is timely if filed no later than 6 months after the month in which he/she is sent a written notice that a completed application is necessary.
The patient’s application should be obtained before the claim is adjudicated, if possible. The notice of determination is sent to the patient, and only he/ she is allowed to refuse SMI.
NOTE: Do not develop a new application for R-HI if the individual currently has R-HI coverage but is trying to reenroll in R-SMI. When this situation occurs, the individual may reenroll during a GEP or withdraw the original ESRD application and refile as discussed in HI 00801.197.
See HI 00820.030 and HI 00801.215 if the individual currently has R-HI coverage that should be terminated and he/she submits a CMS-2728 showing that a new period of R-HI (and R-SMI) coverage is applicable.
C. Paying SMI premiums
1. Patient or interested party
If the ESRD patient does not receive monthly benefits, he/she must pay R-SMI premiums in response to quarterly billing unless the patient, or someone on his /her behalf, indicates that the premium bills should be sent to a third party. Refer to HI 01001.225 for information on sending premium billing notices to someone other than the beneficiary.
2. ESRD facility
The Health Insurance Portability and Accountability Act of 1996 (HIPPA) amended the law to prohibit ESRD facilities or suppliers from paying Part B premiums for ESRD beneficiaries. Thus, a facility or supplier cannot set up an informal arrangement with the beneficiary to pay premiums or become a formal third-party group payer.
In addition, an ESRD facility or supplier may not become a “premium payer for” an ESRD beneficiary. This is primarily because the beneficiary’s own address is dropped from the MBR when a “premium payer for” is selected. Without the beneficiary’s address, CMS and SSA lose direct contact with the beneficiary, leaving him/her dependent on an agency for receipt of notices and other information about benefit rights.
It is not necessary to search for any cases where an ESRD facility or supplier is a “premium payer for” a Medicare beneficiary. However, when such a situation comes to your attention, another premium payer should be located who has other than a fiscal interest in the beneficiary.
3. Equitable relief
Equitable relief is considered where Part B entitlement is terminated because an ESRD facility or supplier who was “premium payer for” a beneficiary neglected to pay premiums.