Communication is essential to performing the roles and responsibilities of the state
administrator. However, to be effective, communication must flow clearly and consistently
with all involved parties. This requires communication and interaction between the
state administrator and every entity—including SSA, the IRS, and every reporting official
for the State and its political subdivisions. State administrators should develop
and maintain a communication plan. That plan may include contact with the following
partners:
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Other state administrators through the NCSSSA as needed and annually at the NCSSSA
conference;
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SSA
regional
offices as needed and at least quarterly;
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IRS as needed and at least quarterly;
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State and local governments as needed and at least quarterly;
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State’s political subdivisions (including those that do not have Section 218 Coverage
Agreements) at least annually to secure current contact and mailing information including:
current legal status, possible subdivision name changes, address changes, telephone
and fax numbers, email address(es), and Federal Employer Identification Number(s)
(EIN(s));
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State government legislators and policy makers;
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Public retirement systems; and
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Oversight agencies, public employer associations, and other professional governmental
associations as needed.
Additionally, the state administrators must collaborate with these parties at times
to resolve issues. For example, state administrators should work with SSA and the
IRS to address coverage and taxation questions related to the Agreement and any Modifications.