Effective Dates: 4/15/2025 - Present

Identification Number:
RM 03870 TN 48
Intended Audience:
Originating Office:ORDP OISP
Title:Development of Earnings Records Inaccuracies
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part RM – Records Maintenance

Chapter 038 – Earnings Discrepancies

Subchapter 70 – Development of Earnings Records Inaccuracies

Transmittal No. 48, 04/15/2025

Originating Component

OISP

Effective Date

Upon Receipt

Background

We are updating this section for clarity by adding an example to have earnings removed from a record if the payroll data provider (PDP) information does not belong to the number holder. This update is in relation to the Payroll Information Exchange (PIE) that provides the agency with current wage and employment information from the PDP.

Summary of Changes

RM 03870.060 Accepting Statement Disclaiming Earnings

Subsection C, add third bullet that states "Individual is alleging that the wage and employment information from a Payroll Data Provider (PDP) does not belong to them (see SI 00820.148)."

RM 03870.060 Accepting Statement Disclaiming Earnings

A. Policy

An individual's signed statement disclaiming wages or SEI is required (follow procedure in RM 03870.055B.a.). A statement against one's own interest is of high probative value and usually need not be substantiated by additional evidence.

A statement is acceptable only to remove earnings, not to add earnings.

B. Procedure

1. When to accept statement

Absent any obvious advantage to the individual, accept the signed statement disclaiming wages and any evidence the individual may submit with the request.

2. When not to accept a statement

Be aware of circumstances when it may be to an individual's advantage to disclaim earnings. If it appears to the individual's advantage to have the earnings removed, do not accept the statement or remove the earnings based on the statement without complete investigation of the situation involved.

C. Examples

Some examples of situations when it may be to the NH's advantage to have earnings removed are, but not limited to,:

  • •

    Audit or enforcement actions concerning the individual's eligibility for, or payments from, welfare assistance, unemployment compensation, Veterans Administration benefits, etc., would be adversely affected by additional earnings.

  • •

    Individual's whose tax liability with IRS is being investigated based upon possible unreported earnings.

  • •

    Individual is alleging that the wage and employment information from a Payroll Data Provider (PDP) does not belong to them, see SI 00820.148.

NOTE: Accept a current disclaimer statement if IRS has made a decision or determination concerning earnings which do not belong to the NH.

  • •

    Individuals whose benefits would be reduced, withheld, terminated, or suspended if SSA's enforcement program identifies additional earnings for them.

  • •

    Individuals whose eligibility for state unemployment or disability benefits would be adversely affected by additional earnings.


RM 03870 TN 48 - Development of Earnings Records Inaccuracies - 4/15/2025