If there is an allegation of guardianship, obtain a copy (photocopy sufficient) of
the court order/appointment. Use the Rep Payee Applicant “Note Type” on the Make Note
screen (MS INTRANETERPS 015.002) to document pertinent information contained in the
court documents as shown in the example below:
On January 3, 2007, I reviewed the court order giving the DSS legal guardianship of
John Brown. It was issued by the (name of court) on MMDDYY. It stated John was removed
from his parents due to continued abuse and that parental rights have been terminated.
(your name/initials/FO code)
You do not need to keep the court documents once you have documented the information
in eRPS.
CAUTION: Only record information on the Make Note screen that is specific to the representative
payee applicant. Otherwise, the information may not be retrievable if there is a payee
change.