Effective Dates: 03/05/2024 - Present Previous | Next

TN 260 (03-24)

GN 02402.330 Coding New Zealand Bank Data for the Master Beneficiary Record (MBR)

A. Background for coding New Zealand bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in New Zealand. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a New Zealand direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in New Zealand to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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    Blank check;

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    SSA-1199-OP19 International Direct Deposit Signup Form for New Zealand; or

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    Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in New Zealand will have a prefix of “71” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “L” assigned for New Zealand.

D. Overview of IDD for New Zealand

IDD payments sent to New Zealand must be in New Zealand Dollar (NZD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves New Zealand. The FBU contacts the beneficiary or FI for the additional information.

E. Description of New Zealand IDD bank data

The data to code IDD for New Zealand comes from banks determined by the FRBKC. The bank data on the MBR includes the country code of L, a 6-digit bank code, and a 10-digit account number.

F. Procedure for coding New Zealand bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for New Zealand using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

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    first and last name of the beneficiary

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    payee indicator

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    enrollment status

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    country

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    account type

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    account ownership

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    6-digit bank code

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    10-digit account number

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    beneficiary address

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    reclamation country

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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    update ITS.gov on the same day;

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    enter all POS direct deposit changes according to normal procedures;

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    use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

    If yes, go to step 3.

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

    If no, STOP.

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

    If yes, go to step 3.

    3

    Is the beneficiary's account a NZD account in New Zealand? If no, STOP.

    REASON: Beneficiaries in New Zealand can only receive IDD payments in NZD accounts.

    If yes, go to step 4.

    4

    To derive the 9-digit RTN for New Zealand, code as follows:

    • –

      Prefix of 71 (the multi-country prefix SSA designated for New Zealand),

    • –

      6-digit bank code,

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      U.S. check digit obtained through Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

    5

    Code the account type:

    • –

      "S" for savings, or

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      "C" for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the DAN for New Zealand, code:

    • –

      “L ” as designated for New Zealand,

    • –

      10-digit account number

    NOTE: ITS.gov will add zeroes to the beginning of the account number if the data entered is less than 10 digits. Please be sure to enter the full 10-digit account number with the zeroes in the correct position to avoid return of payment.

    7

    You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.330F.

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

    REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding New Zealand direct deposit

The customer provides us with a signup form for New Zealand containing the following information:

Bank code: 112222 Account Number: 1234567890

1. Derive the RTN

The technician enters the information for the RTN.

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    Prefix of "71" (the multi-country prefix for New Zealand),

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    The bank code "112222",

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    The U.S. check digit: "2",

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    The type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

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    "L" (for New Zealand), and

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    The 10-digit account number "1234567890".

  • •

    If the account number input into ITS.gov has less than 10 digits, ITS.gov will automatically add zeroes to the beginning of the account number. Be sure to input the correct information.

3. Obtain the following information

  • •

    RTN: 711122222

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    Checking

  • •

    DAN: L1234567890

a. POS reflects the direct deposit information

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    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 711122222 ACCOUNT TYPE (C/S): C

  • •

    DEPOSITOR ACCOUNT NUMBER: L1234567890

  • •

    CANCEL DIRECT DEPOSIT (Y):

  • •

    DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • •

    RTN- 711122222

  • •

    DAN- CL1234567890

H. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402330
GN 02402.330 - Coding New Zealand Bank Data for the Master Beneficiary Record (MBR) - 03/05/2024
Batch run: 03/05/2024
Rev:03/05/2024