Effective Dates: 02/07/2024 - Present Previous | Next

TN 257 (02-24)

GN 02402.350 Coding Slovenian Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Slovenian bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Slovenia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Slovenian direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Slovenia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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    Blank check;

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    SSA-1199-OP32 International Direct Deposit Signup Form for Slovenia; or

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    Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

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    GN 00203.020 Identity of Claimants

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    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Slovenia will have a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “V” assigned for Slovenia.

D. Overview of IDD for Slovenia

IDD payments sent to Slovenia must be in Euro (EUR) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Slovenia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Slovenian IDD bank data

The data for coding IDD for Slovenia will come from the International Bank Account Number (IBAN) provided to the beneficiary. The IBAN for Slovenia consists of up to 19 characters. However, the bank data reflected on the MBR will reflect 20 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding Slovenian IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Slovenia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

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    first and last name of the beneficiary

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    payee indicator

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    enrollment status

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    country

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    account type

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    account ownership

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    International Bank Account Number (IBAN)

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    Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

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    beneficiary address

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    reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

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    First 4 characters - bank code (only letters)

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    Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

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    Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

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    Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

    Example SWIFT code: BEPOIT21020

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Slovenia require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Slovenia IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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    update ITS.gov on the same day;

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    enter all POS direct deposit changes according to normal procedures;

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    use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. Dollar account at an FI in Slovenia? If yes, STOP.

REASON: Beneficiaries in Slovenia can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

Code the RTN (9 digits in total) as follows:

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    Start with 66, the prefix SSA has designated for Slovenian IDD.

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    Code one filler zero “0.”

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    Code 2-digit bank code.

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    Code 3-digit branch code.

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    Code the U.S. check digit, which you will obtain through the Title II Interactive Comps.

NOTE: For payment institutions, enter the payment institution code in positions 3–7 of the RTN. The first 2 positions of the payment institution code are always 91.

5

Code the account type:

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    “S” for savings, or

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    “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Slovenia, code:

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    “V” is designated for Slovenia,

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    8-digit account number,

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    2-digit national check digit as the last two positions of the DAN.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.350F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Slovenian direct deposit

The customer provides us with the IBAN "SI56191000000123438."

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    The first 2 characters of the Slovenian IBAN are "SI," the International Organization for Standardization (ISO) country code.

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    The third and fourth characters are the IBAN check digits. The technicians should never code the IBAN country code or check digit to the MBR.

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    The next 2 characters represent the 2-digit bank code.

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    The next 3 characters represent the 3-digit branch code.

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    The next 8 characters represent the 8-digit account number.

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    The final 2 characters represent the 2-digit national check digit.

1. Derive the RTN

The technician enters the information for the RTN.

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    Code the prefix of "66" (SSA-designated prefix for IDD);

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    Code one filler zero “0”;

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    Code the 2-digit bank code “19”;

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    Code the 3-digit branch code “100”;

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    Code the 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

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    Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

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    Start with the country code of "V" designated for Slovenia; and

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    Code the 8-digit account number “00001234”; and

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    Code the two-digit national check digit “38.”

3. Obtain the following

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    RTN: 660191008

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    Checking

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    DAN: V0000123438

a. POS reflects the direct deposit information

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    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660191008 ACCOUNT TYPE (C/S): C

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    DEPOSITOR ACCOUNT NUMBER: V0000123438

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    CANCEL DIRECT DEPOSIT (Y):

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    DIRECT EXPRESS (Y):

b. The MBR reflects the following information

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    RTN- 660191008

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    DAN- CV0000123438

H. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402350
GN 02402.350 - Coding Slovenian Bank Data on the Master Beneficiary Record (MBR) - 02/07/2024
Batch run: 02/07/2024
Rev:02/07/2024