TN 30 (04-19)

GN 02403.025 Processing Remittances After Field Office Remittance Transmittal (FORT) Has Been Requested

A. INTRODUCTION - REMITTANCES RECEIVED AFTER FORT HAS BEEN REQUESTED

The Debt Management System (DMS) keeps track of receipts on a calendar day basis. When output documents are requested at the end of the day, or in time for that day's mail pickup, the system lists all the receipts produced up to that point in time. Additional remittances will be accepted in the Field Office (FO) subsequent to this.

B. PROCEDURE - REMITTANCES RECEIVED AFTER FORT HAS BEEN REQUESTED

Handle the remittance in accordance with the following instructions:

1. Interviewer

  1. a. 

    Check to see if remittance can be processed using Social Security Electronic System (SERS) per GN 02403.161 if not, go to step b.

    • If yes, process as instructed through SERS. As these remittances are not included in the daily FORT, any remittances processed through SERS will not effect FORT printing.

    • If not, go to step b.

  2. b. 

    Stamp the check "For Deposit Only, SSA" or "For Deposit Only, CMS.

  3. c. 

    Is remitter still in the office?

    • If Yes, enter the remittance into the system and give the receipt to the remitter. Go to GN 02403.025B.2.

    • If No, give the remittance to the remittance supervisor to keep in a secure location for input with the next day's remittances. See GN 02403.025B.2.

2. Remittance Supervisor

Are the day's remittances still in the office?

  1. a. 

    If Yes,

    • Generate a new FORT.

    • Discard the old FORT.

    • Send all the remittances (and replacement FORT) to Mid -Atlantic Program Service Center (MATPSC). See address below:

      Social Security Administration
      P O Box 3430
      Philadelphia, PA 19122-9985
  2. b. 

    If No,

    • If the check has been remitted, use DMS to change the receipt processing date by accessing the Change Field Office Receipt Date (RCRD) screen (see MS 01104.007). Change the receipt date to the next business day, and the remittance will be automatically included among all other remittances on the next date. Hold the remittance overnight in a secure location.

    • If the check has not been remitted, hold the remittance for input with the next day's remittances.

    • Mail the late remittance to MATPSC, along with the next day's remittances.

 


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202403025
GN 02403.025 - Processing Remittances After Field Office Remittance Transmittal (FORT) Has Been Requested - 04/02/2019
Batch run: 04/02/2019
Rev:04/02/2019