Although the title XVI system produces an automated fee agreement notice (throughout
this section, we refer to the title XVI fee agreement notice as a “fee notice”) in
many title XVI fee agreement cases, there are some situations that require a manual
fee notice. These situations are listed in GN 03940.055B., Process - Manual Fee Notice Necessary. When the title XVI system does not produce
an automated fee notice, the claims representative (CR) prepares a title XVI fee notice
through the Document Processing System (DPS). Most fee agreement notice templates
are in the Initial Claims/Fee Agreement category.
The notice will include information about the agreement approval or disapproval, fee
authorization and/or fee payment, as the situation warrants. To select captions and
paragraphs for a manual fee notice, follow the procedures in GN 03940.055 and in GN 03940.070B. through GN
03940.070E., except for the referral paragraph. Replace REF059 and REF064 with REF032 in title
XVI manual notices.
When a manual notice is necessary only because the claimant was overpaid for a prior
period of eligibility, follow the procedures in GN 03940.055 unless one of the situations addressed in this section also applies.
Refer to GN 03940.085 for the text of the fee captions and paragraphs.