When a State or State IAR agency receives excess IAR money from us, and we have no
knowledge of the excess payment, the State must:
refund the excess money to us; and
provide information that ensures that we can credit the refund to the appropriate
recipient’s SSI record.
In these situations, the State should not send the excess IAR payment to the recipient
since we would not know that the State made a payment to the recipient. Without this
information, the recipient’s SSI record will still show the incorrect IAR payment
and the incorrect payment to the recipient. Also, the possibility exists that the
State will send an amount of money that should be paid under the installment policy
or to a dedicated account.
NOTE: Since the implementation of the electronic Interim Assistance Reimbursement (eIAR)
application, we rarely have these types of excess reimbursements.
1. When the remittance instructions apply
The remittance instructions in this subsection apply only to excess IAR payments that
the State recognizes on its own without our knowledge of the excess money (i.e., we
first learn of the excess IAR payment when the State makes the refund to the FO).
2. When the remittance instructions do not apply
These instructions do not apply to all other, more commonly encountered, situations
where the State has received excess IAR money, and we know about the excess money.
3. How the State submits IAR remittances to us
To submit IAR remittances to us, the State:
sends the remittance check to our FO that services the recipient;
records on the check the recipient’s social security number (SSN) and “excess IAR
payment” as the reason for returning the money;
attaches to the check, a cover note with the recipient’s name, SSN, the reason (excess
IAR payment) for returning the IAR money, the agency name, the agency GR code, the
address where we should send the receipt for the check(s) received, State contact
information (e.g., staff contact, phone number, email address, fax number); and any
other helpful information; and
sends a separate remittance check and cover note for each recipient to the servicing
FO of the affected recipients if the refund involves more than one SSI recipient.
NOTE: The Government Services Online (GSO) website provides instructions for State personnel
in the “IAR State Handbook.” The instructions for State personnel similarly describe
the process for submitting remittances for these types of excess IAR money cases.
4. How the FO processes the IAR remittance from the State
To process the IAR remittance from the State, the FO will take the following actions.
Input the remittance into the Debt Management System (DMS) using the Field Office
Remittance Input (RFOR) screen, input the reason code of “N,” generate the payment
coupon, and send the refund to PC 2, the Mid-Atlantic Program Center (MATPC).
Send a receipt for the remittance check to the address provided by the State.
Control the case to make sure that we credit the State’s refund to the correct recipient’s
record. When the MATPC does not verify FO remittances within 20 days, see instructions
in GN 02403.050.
Pay the recipient the refund money based on regular SSI payment rules (e.g., installment
If an FO other than the servicing FO receives the check and cover sheet, the non-servicing
FO should process the remittance following the instructions in this section.
GN 02403.006 Processing Remittances Received in the Field Office (FO)