The FO requests a completed SSA-8125-IAR PAYMENT PENDING CASE-STATE DUE PAYMENT (SDP) - PRIORITY HANDLING via fax. This SSA-8125-SDP should be returned to the FO within 15 working days of the request; (the form gives 10 working days). The fax should be sent, based on the Grant Reimbursement (GR) Code, to the local municipality.

NOTE: Send only the pertinent pages of the form; pages with recipient specific data.

If no response is received after the 15 working days, the FO should fax a second request to the same location marked: SSA-8125-IARPPC-SDP - SECOND REQUEST. (Indicate the date of the initial request). FOs may wish to contact the Municipal Welfare Director in their service area to discuss faxing the second request to a specific individual. In addition, second requests should also be faxed to one of the following:

(1) New Jersey Division of Family Development (NJDFD) - Bureau of Business Services - fax (609) 588-2257.

(2) New Jersey Division of Mental Health Services (DMHS) - fax (609) 777-0673.

(3) County Psychiatric Hospitals: Camden County - fax - (609) 227-7030 and Essex County - fax - (201) 228-0674.

If no response is received 10 working days, from the date of the second request, the FO should fax a third request to all of the same locations marked: SSA-8125-IARPPC-SDP - THIRD REQUEST. (Indicate the dates of the two prior requests). In addition, copies of the third request should also be faxed to: Program Operations Center ATT: IAR Coordinator - fax - (212) 264-2071.

Upon receipt of the SSA-8125-IARPPC-SDP, the FO will:

(1) Issue the IAR payment to the State via systems input.

(2) Sign and date the form and fax a copy of the completed SSA-8125-IARPPC-SDP to the POC at (212) 264-2071 - Attn: IAR Coordinator. NOTE: This is required for accounting purposes and is a record of the money that SSA sent to the State Agency.

All FOs must be very careful when creating a Start date record that the first check released by the system to welfare is the retroactive check and not the first monthly check.

In September 1998, the SSA-8125 (Interim Assistance Reimbursement Accounting Form), mailing procedure for Payment Pending Cases (PPC) was automated. FOs can refer to EM 98-157 dated 9/23/98 for the automated process. The EM indicates what inputs are required for the automated process to be activated. The input should generate an I9 alert. The I9 alert means that the automated SSA-8125 was sent to the State Agency according to the GR on the SSIRD. There are no automated follow-ups. FOs can assume that within two weeks from the date of the I9 alert the automated SSA-8125 was received by the State Agency.

If no response is received from the State Agency, after the appropriate timeframe (see POMS SI NY02003.080), the FO should call them to ensure that they received the SSA-8125 and when a response can be expected. If no SSA-8125 was received, the FO should prepare a manual one so that the State Agency can process the case. If automated SSA-8125s are not being received by a particular State Agency, the FO should document the names and SSNs and contact the Regional Office at (212) 264-4009.