If a CAR is filed with the court, any subsequent certification is referred to as a modified or supplemental CAR. A modified CAR is prepared when CCPRB staff remove and/or replace information from the CAR. A court legal assistant will prepare a modified CAR in the following situation:

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  When portion(s) of a CAR are illegible, and the court legal assistant supplements the CAR with copies that have been retyped or traced, or that are more legible.

A supplemental CAR is prepared when CCPRB staff add information to the CAR. A court legal assistant will prepare a supplemental CAR in the following situations:

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  When the court legal assistant prepared and released an incomplete CAR, and the court legal assistant later obtains the missing material. The material may consist of exhibits, translations of exhibits, or transcripts of oral hearings.

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  When a portion of testimony in the transcript of an oral hearing was inaudible or was not transcribed. The court may direct the Commissioner to supplement the CAR with a new transcript of that portion of the hearing testimony after a new audit of the recording. For guidance on auditing a hearing, see HALLEX HA 01410.015 and HA 01420.015.

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  When a document was inadvertently omitted from the original CAR.

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  At the request of OGC or the court, when a case is a sentence six remand.

The language in a modified or supplemental CAR varies depending upon the situation. The following examples do not cover all situations the court legal assistant may encounter in the preparation of supplemental CARs. If the supplemental certification deviates from one of these examples, the court legal assistant will submit it to the branch chief for approval.

Supplemental CARs may consist of material that was not available when the original CAR was prepared. The language below is used if the supplemental CAR includes:

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  One exhibit or document:

  … hereby certifies that the document annexed hereto is a true copy of Exhibit [number], which was not available when the administrative record was certified on [date].

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  More than one exhibit or document:

  … hereby certifies that the documents annexed hereto are true copies of Exhibits [numbers], which were not available when the administrative record was certified on [date].

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  Transcript of oral hearing:

  … hereby certifies that the document annexed hereto is a true and accurate transcript of the oral hearing held on [date], which was not available when the administrative record was certified on [date].

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  Translation of document:

  … hereby certifies that the pages annexed hereto consist of a duplicate copy of Exhibit [number], and the translation thereof, which was not available when the administrative record was certified on [date].

Certifications of supplemental CARs may need to correct other deficiencies. The language below is used if the supplemental CAR needs a:

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  Corrected transcript of oral hearing:

  … hereby certifies that the document annexed hereto is a true and accurate copy of the transcript of the hearing held on [date], which was [inadvertently omitted from the administrative record] [unavailable when the administrative record was ] certified on [date].

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  Documents omitted from administrative record by the court legal assistant:

  … hereby certifies that the document annexed hereto is a true and accurate copy of [describe document, e.g., a letter from the claimant's attorney to the Appeals Council] dated [date], which was inadvertently omitted from the administrative record certified on [date].

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  Pages omitted in printing:

  … hereby certifies that the documents annexed hereto are true and accurate copies of pages [page numbers], which were inadvertently omitted from the administrative record certified on [date].

The language in a modified CAR varies depending upon the situation. The following examples do not cover all situations the court legal assistant may encounter in the preparation of modified CARs. If the modified certification deviates from one of these examples, the court legal assistant will submit it to the branch chief for approval.

The language below is used if the modified CAR corrects:

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  Best typed copies or more legible copies:

  … hereby certifies that the documents annexed hereto are true and accurate copies of Exhibits [numbers], which were illegible in the administrative record certified on [date].

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  Personally identifiable information:

  … hereby certifies that the documents annexed hereto constitute a full and accurate transcript of the entire record of proceedings relating to this case. Exhibit [numbers], page [numbers], which was included in the record certified on [date], has been redacted, as it pertains to a different individual.

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  The civil action number:

  … hereby certifies that the documents annexed hereto constitute a full and accurate transcript of the entire record of proceedings relating to this case. This certification amends the civil action number included in the record certified on [date].