TN 1 (03-13)

RM 02032.010 Accessing the APDA Application in OEO

A. Accessing the application

Authorized Division of Business Services (DBS) staff will access the Apparent and Possible Duplicate Earnings Alerts (APDA) application homepage at http://sf1ccs1/APDA/ or access the link via OEO TechNet website.

To create a shortcut to the APDA homepage on your desktop:

  • Select “File” and click the dropdown menu

  • Scroll down to “Send” to get another dropdown menu

  • Click on “Shortcut to Desktop”

  • Minimize the screen to locate the new ICON labeled “Default”

  • Rename the ICON to read as “APDA”

B. Assigning the alerts batches

DBS staff with administrative rights assigns batches of work as follows:

  1. 1. 

    Select the “Manager/Batch Assigner Screen” link from the menu on the left side of the Welcome page.

  2. 2. 

    Select the “Assign” button located on the right side of the screen to assign the next batch.

  3. 3. 

    Click on the dropdown arrow to select Unit/Mod and Earnings Operations Expert (EOE) name.

  4. 4. 

    Select the “Save” button to complete the assignment of batches.

C. Distributing the alerts

The Earning Specialist uses the following steps to access their assigned batches in the APDA application:

  1. 1. 

    Select the “BET/Specialist Screen” link from the menu on the left side of the APDA homepage.

  2. 2. 

    Select the appropriate link in the “Batch Number” column on the BET/Specialist screen.

  3. 3. 

    View on the BET/Specialist screen shows the following information:

    • Batches Assigned To: technician name;

    • Unit/Mod: e.g., EMPLR RCNCILN SECT 1;

    • Type of alerts: Both, Apparent Alerts or Possible Alerts;

    • Batch number: For the breakdown of the batch number, see the NOTE in RM 02032.010C in this section;

    • Date Assigned: date batch was assigned;

    • Assigner: name of the person who assigned the batch;

    • Items In Batch: total number of alerts in the batch; and

    • Items Completed: number of alerts closed in the batch.

  4. 4. 

    Print two copies of the alert listing (1) for controlling and (1) for the technician.

  5. 5. 

    Display on the Update the tracking report (batch number, technician name, date assigned, date reviewed, date returned to the EOE, release date action correct, and errors returned).

NOTE: The batch number consists of 15 alphanumeric characters described as follows:

  • The first six characters refer to the date the technician loads the alert into the database.

  • The seventh character is “S” for DBS cases; effective October 2010, we no longer use the character “R” for DERO.

  • The eighth character is either “P” for “Possible” or “A” for “Apparent” duplicate posting.

  • The last seven characters comprise the sequence number.

EXAMPLE: 121807SP0000002 

  • 121807 is the date the alert was loaded into the database.

  • S indicates that it is DBS.

  • P indicates Possible Duplicate (an A would be an Apparent Partial). 

  • 0000001 is the sequence number.

D. Reviewing the processed alerts

The EOE reviews the following actions to process the alert and updates the tracking report:

  • Date reviewed;

  • Date returned to the EOE; and

  • Release date – action correct and errors returned.

E. Updating and releasing the alerts

The appropriate staff uses the following steps to update the APDA application:

  1. 1. 

    Select the “BET/Specialist Screen” link.

  2. 2. 

    Select the batch number to display the “Alert Detail Screen”.

  3. 3. 

    Enter a checkmark in the box at the end of each line of the alert or select “All” to checkmark all the alerts in the batch.

  4. 4. 

    Select the “Update” button to release the batch.

  5. 5. 

    Click “OK” in the dialog box that indicates, “You have successfully updated the batch.”


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0102032010
RM 02032.010 - Accessing the APDA Application in OEO - 03/22/2013
Batch run: 10/17/2016
Rev:03/22/2013