Program Operations Manual System (POMS)
TN 11 (09-87)
RM 03809.001 Receiving, Controlling and Processing Scouting Requests
Receive scouting requests for information or for correcting earnings records. The majority of scouting requests will be received from the Earnings Certification Technician (ECT) on a Form SSA-3629, Scouting Request, or a Form SSA-7009, Transcript of Earnings Record. All previous scouting (or a copy) pertinent to the case should be attached to each request.
Generally, the attached case material has been evaluated by the ECT as to type of case, specific scouting required (same name, different name, etc.) and specific information or corrective action to be taken.
Control to the extent necessary to make sure all requests are completed and returned to control as soon as possible.
Perform all scouting requested in accordance with the established searching and reference practices, and the special instructions contained in this procedure.
Complete the Form SSA-3629 or SSA-7009 to show the results of scouting. If additional forms are necessary to include all scouting information, complete a Form SSA-7009a, Transcript of Earnings Record Continuation Sheet. Attach all Forms SSA-3629, SSA-7009 and SSA-7009a to the MEF or SSA-1826 printouts included with the case.
Make necessary transfers in accordance with RM 03816.021.
Review scouting to the extent necessary to ensure accuracy.
Prepare a Form SSA-3950, Key Non-Claim Form 1085TC and Reinstatement, in accordance with RM 03604 for all adjustment or reinstatement actions taken.