TN 11 (09-87)

RM 03809.016 Scouting for Manner of Reporting Information in Different Name Cases

  1. Scout to identify all EIN's and employers not identified via the electronic search process per RM 03809.009.

  2. Examine the SSN, initials and first 6 digits of the surname as reflected on the MEF display. If:

    1. There is a sufficient difference in the initials and surname to determine that a scramble exists, proceed to the instructions in RM 03809.024 B.-D.

    2. There is no sufficient difference in the initials and surname or, there is any question as to the correct identity, scout to the report (per RM 03809.007) to obtain additional manner of reporting information in accordance with the following instructions:

      1. For the latest 5 years of earnings itemized on the MEF or SSA-1826 printout, check to the related report(s) to determine the exact name and SSN under which the wage item(s) was reported. If less than 5 years of earnings are itemized, obtain manner of reporting for the entire period itemized.

        NOTE: For military employers, ensure that manner of reporting is obtained for each service serial number shown.

      2. If scouting reflects any of the conditions listed below, take the designated action:

        1. Multiple debit postings from the same employer are shown for one or more periods and the MEF printout does not reflect that electronic offset occurred—show how reported for each debit posting.

        2. Employer has reported for only one period—show how the item was reported.

        3. Employer has reported for more than one period and there is a continuous sequence of postings (including those cases where maximum earnings are reached in less than 4 quarters)—show how reported for the first and last period itemized.

        4. Employer has reported for more than one period and there is a broken sequence of postings—show how reported for the first and last period in each continuous sequence of periods itemized.

        5. Debit and credit item for the same period—show how reported only if the money amounts are different.

        6. SEI items prior to 1969—show how reported as shown on the schedule SE.

        7. SEI items after 1968—show how reported as indicated on the SE film.

      3. Enter all information obtained in the scouting process cited in a. and b. above on a Form SSA-7009 in accordance with the instructions in RM 03809.055.


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http://policy.ssa.gov/poms.nsf/lnx/0103809016
RM 03809.016 - Scouting for Manner of Reporting Information in Different Name Cases - 12/20/1989