TN 2 (08-04)

GN 01040.010 Diary Codes

A. Introduction

All diaries established (except for diary code 99) will call the claims up for review 60 days after the diary is established unless a later due date is entered into the system. Adjudicators should modify the systems generated diary date if a due date other than 60 days is needed or required. Adjudicators should also delete systems propagated diaries if they are unnecessary. For example, a 016 diary for post 1967 military service should be deleted prior to adjudication. Diary code 99 will call up the claim for review 120 days after the diary is established.

The list of diary codes is included in this chapter as a convenience and general aid to FO and PC personnel. This list cannot be used as the sole source to determine when a diary should be coded onto a claim. That decision is an adjudicative decision based on the type of issue being diaried, and the policy relating to that issue. Diaries should be entered based upon careful review of the various pertinent POMS sections to which the codes apply.

Note that when the diaried action is completed prior to the maturing of a DO/BO or PC initiated diary or if an established diary is unnecessary, the FO should instruct PSC to cancel the diary by faxing the SSA-409 into PSC paperless at the time the diaried action has been completed if it has not yet matured or at adjudication if the diary is unnecessary. See GN 01040.005.

B. Kinds Of Diary Codes

Here are the diary codes.

DIARY CODE

DESCRIPTION

11

Wages

 

Requests for information outlined in RS 01401.000 including quarterly breakdown, employer's failure to report properly, and discrepancies between alleged or reported amounts.

12

Coverage

 

Questions arising in employment or deduction cases, relating to wages, and rules discussed in RS 02101.000, and RS 01901.000 and RS 01505.000. (For State and local Statute of Limitations, use Code 17.)

13

Employment History

 

Questions relating to a NH's allegations and employment history.

14

Self-Employment

 

All SE questions relative to trade or business, net earnings exclusions and computations of net earnings (except code 86 cases). See RS01801.001 - RS 01804.000

15

Railroad Compensation

 

For requests pertaining to railroad compensation, see RS 01601.000.

16

Veterans Provisions

 

For veterans credits or deemed insured status, see RS 01702.000 ff.

17

Statute of Limitations

 

(Including State and local; RS 02201.001 and RS 01505.000.

18

Computations and Recomputations

 

For questions relating to computations and recomputations, see RS 00601.001 ff.

21

Completion of Application Forms

 

Requests as a result of improper or ambiguous completion or omissions from application forms not covered under specific development codes.

22

Proper Address

 

Requests to obtain proper address for NH or auxiliaries.

23

Auxiliary, Survivor or LSDP Application

 

Requests for development of potential auxiliary, survivor or LSDP claims. (A code 23 diary must be entered if an application for a delayed claimant is needed. If the application has been taken, enter the diary code for the outstanding evidence, e.g., 31 - proof of relationship, 33 - dependency and support, 51 - proof of age, etc.)

24

Any Development Regarding Month of Election

25

Suspension, Deduction or Termination of Benefits

 

Requests relating to the suspension or termination of benefits or deduction items.

26

Deportation

 

Requests relating to payment of benefits because of deportation.

27

Filing Dates

 

Requests about the use of a written document other than a formal application to establish a filing date

31

Relationship

 

Requests about relationship of any auxiliary to the NH include children, wife, widow, husband, etc.

32

Child in Care

 

Requests about whether a wife under retirement age, a surviving father, widow or former divorced wife has in care a child of the NH.

33

Dependency and Support

 

Requests about whether a wife under retirement age, a surviving father, widow or former divorced wife has in care a child of the NH.

34

Living in Same Household

 

Development of whether a widow or widower was living in the same household with NH to determine whether LS is payable.

41

HIB-SMIB Eligibility

 

Any request relating to the hospital insurance benefits provisions, including supplementary medical insurance.

42

Workers' Compensation/Public Disability Benefits (WC/PDB)

 

Any request relating to the receipt of WC/PDB.

45

School Attendance

 

Development of whether child is in full-time attendance at an educational institution.

51

Date of Birth

 

Requests regarding the date of birth of any claimant.

52

Proof of Death

 

All requests regarding proof of and date of death.

71

Selection of Payee

 

Requests regarding the selection of representative payee

72

Use of Benefits

 

Requests regarding the use of benefits and personal contact diaries.

78

Other

 

Development of any cases not included in any of the above series.

81

Referrals to the Central Office, ODO, INTPSC or a PSC

82

Requests to Office of Central Records Operations

84

Requests to Another Government Agency

85

Diary cases not covered by any other code

86

Diary Awaiting Availability of SE Lag Period Postings

87

Diary Pending First Month of Entitlement

88

Diary Awaiting Lag Period Wage Postings

91

Development in Reconsideration Cases Entered on the Reconsideration and Appeals Report

92

Other Cases Diaried by Reconsideration Reviewers

98

Attorney Fee Petition - Initial/Reconsideration

99

Attorney Fee Petition - Administrative Law Judge/Appeals Council


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0201040010
GN 01040.010 - Diary Codes - 02/11/2014
Batch run: 02/11/2014
Rev:02/11/2014