GN 01747.210 Developing Evidence in Claims for Danish Benefits
The following subsections show the types of evidence that may be used to support claims for Danish benefits.
B. Policy — General
Under the agreement with Denmark, SSA will take applications for both regular and Totalization benefits on behalf of Denmark and provide limited assistance in obtaining evidence needed to support the claim.
C. Policy — Using Evidence Submitted in Claim for U.S. Benefits
Evidence that is used to establish a factor of entitlement for U.S. Social Security benefits may also be used by Denmark to establish the same factor for Danish benefits. It may be necessary for the applicant to submit additional evidence to document a factor of entitlement for Danish benefits even if that factor has already been verified for SSA purposes.
D. Policy — Entitlement Factors
The following indicates what factors of entitlement, in addition to insured status, must be established in claims for Danish benefits.
The entitlement factor that must be established for Danish retirement claims is the age of the worker.
The entitlement factors that must be established for Danish survivors’ claims are:
Death of worker
Marriage, if widow(er)’s benefit is claimed
Age and relationship of child, if child’s benefit is claimed
The entitlement factors that must be established for Danish disability claims are:
E. Procedure — General
Take the following actions when developing evidence to support claims for Danish benefits.
1. Accepting evidence
Accept any evidence the applicant wishes to submit. If the applicant does not want to release an original document, photocopy the evidence and certify the copy.
CAUTION: Do not hold claims for Danish benefits for prolonged periods pending receipt of evidence. If an applicant is unable to obtain needed evidence within a reasonable time, transmit the claim to the Office of International Operations (OIO) without the evidence. Advise the applicant that the responsible Danish agency will contact him or her directly to obtain any evidence it needs.
2. Types of evidence
If the applicant requests guidance on the type of evidence to submit, see:
3. Document the file
Document the file to show when a factor of entitlement for a Danish benefit has already been verified for a U.S. claim.
a. Concurrent Title II/Danish claim
Send a certified photocopy of the relevant evidence with the Danish claim to OIO if the concurrent Title II claim will be sent to a program service center (PSC) other than OIO.
b. Prior Title II claim
Include a master beneficiary record (MBR) printout in the claims file sent to OIO to show which factors, other than disability, have been verified in a prior file.
4. Obtain record of number holder’s (NH's) U.S. coverage
Obtain a record of the NH's U.S. coverage in all claims for Danish benefits. When the applicant is filing for both U.S. and Danish benefits, completion of the modernized claims system (MCS) screens will automatically generate a separate earnings record for the Danish claim. When a claimant files for Danish benefits only, which is a complex MCS exclusion, request an Informational/Certified Earnings Record (ICERS) per MSOM ICERS 001.004.
Obtain proof of lag earnings if U.S. covered work in the lag period is alleged and the applicant is filing for any Danish benefit. (See RS 01404.005 through RS 01404.018 for proof of lag wages and RS 01804.100 for proof of lag self-employment income.)
F. Procedure — All Claims
In addition to taking the actions in GN 01747.210E., indicate the following when taking all claims for Danish benefits:
1. Periods of residence in Denmark
If the claim is taken using MCS, all periods of residence in Denmark between the ages of 15 – 65 should be entered on the Foreign Residence (FRES) screen (see MSOM MCS 007.008). If the claim is taken using the paper or electronic (e-form) application form SSA-2490 (Application for Benefits Under a U.S. International Social Security Agreement), all periods of residence in Denmark between the ages of 15 – 65 should be entered in the “Remarks” section (19).
2. Coverage under the Danish Labour Market Supplementary Pension (ATP)
In all claims for Danish benefits, ask the applicant if he or she has worked in Denmark after 1964 and if they are applying for the ATP pension. The response to this question should be entered on the Totalization Remarks (FRMK) screen in MCS (see MSOM MCS 007.009) or in the “Remarks” section (19) on the paper or electronic (e-form) application form SSA-2490.
G. Procedure — Disability Claims
In addition to taking the actions in GN 01747.210E. and GN 01747.210F., take the following actions when developing medical evidence for Danish disability claims.
1. Danish benefits only
Take the following actions when developing medical evidence for Danish disability claim.
Accept any medical evidence the applicant wishes to submit when the claim is for Danish benefits only. Do not attempt to secure evidence for the applicant or offer advice as to what types of evidence are needed by Denmark.
Send any medical evidence that is submitted along with the claim to OIO in Baltimore at the following address:Social Security Administration
OIO – Totalization
P.O. Box 17769
Baltimore, Maryland 21235-7769
Transmit the file without medical evidence if it is not readily available and advise the applicant that the Danish agency will contact him or her directly, if necessary, to obtain needed evidence.
2. Danish benefits and concurrent Title II claim
Follow the instructions in GN 01702.400 through GN 01702.415 to process claims for Danish disability benefits and concurrent title II disability claims.
MSOM ICERS 001.004, Requesting an Informational/Certified Earnings Record (ICERS)
MSOM MCS 009.011, Totalization (TOTL) screen
GN 00301.105, Certification of evidence for Totalization claims
RS 01404.005, Lag period – and Lag earnings
RS 01404.018, Evidence of Lag earnings
RS 01804.100, Establishing Lag SEI
GN 01747.215, Application for benefits under the Danish agreement