TN 59 (11-14)
GN 02402.306 Coding Portugal Bank Data for the Master Beneficiary Record (MBR)
This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Portugal. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as Portugal International Direct Deposit (IDD) and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Portugal to the beneficiary's FI.
NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, OIO for processing. (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C.)
A. How we receive IDD bank data
We receive requests to input bank data by mail, phone, or fax in the following formats:
a blank check,
an International Direct Deposit Signup Form for Portugal (SSA-1199-PE) (see GN 02402.306G in this section), or
any document that contains the required banking information.
NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.
B. Multi-country contract
The processing FI in Portugal will have a prefix of 60 at the beginning of the Routing Transit Number (RTN).
C. Overview of IDD for Portugal
IDD payments sent to Portugal must be in Euro accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate or DIO for input. DIO will fax incomplete forms to the Federal Benefits Unit (FBU) at U.S. Embassy or Consulate that serves that territory to contact the beneficiary or FI for additional information.
D. Description of Portugal IDD bank data
The data for coding IDD for Portugal will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 25 characters. However, the bank data reflected on the MBR will be 24 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.
E. Policy for coding Portugal IDD bank data
The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Portugal, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.
The SWIFT code consists of 8 to 11 alphanumeric characters. When an eight-digit code is present, it refers to the primary office:
First 4 characters - bank code (only letters)
Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)
Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)
Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)
1. Initial award processing of IDD
Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Portugal require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Portugal IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.
NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.
2. Adding or updating bank data using SSA systems
All changes to direct deposit information for Portugal require input into ITS.gov and an SSA system (i.e. Post Entitlement Online System (POS), MACADE, etc…) on the same day. Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Portugal within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:
Are you coding an initial claim?
If yes, go to step 3.
If no, go to step 2.
Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.
REASON: The MBR will not accept the International Direct Deposit (IDD) information.
If yes, go to step 3.
Is the beneficiary's account a U.S. dollar account in Portugal? If yes, STOP.
REASON: Beneficiaries in Portugal can only receive IDD payments in Euro accounts.
If no, go to step 4.
Code the RTN (nine digits total) as follows:
Start with 60, the prefix SSA has designated for Portugal IDD.
Code the four-digit Bank Code.
Code the first two digits of the Branch Code.
Code the U.S. check digit. Obtain the U.S. check digit by using the Check Digit Code program on Title II/Interactive Comps.
NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.
Code the DAN field as follows:
Code the 3rd and 4th digits of the Branch Code.
Code the 11-digit Account Number.
Code the 2 Portugal Check Digits (obtained from the Portugal FI).
NOTE: SSA sends IDD payments for Portugal in Euros to local FI accounts.
Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.
All IDD payments made in Euros must include the applicable IBAN and SWIFT/BIC codes. Technicians must code this information in ITS.gov and an SSA system (i.e. MACADE, MCS) on the same day.
The Customer Account Number may contain numbers, letters, hyphens, slashes, or periods, and it may contain spaces between characters. SSA's system accepts only numbers, letters, and hyphens. Use a hyphen instead of a slash, period, or space.
F. Example - coding Portugal IDD
The customer provides us with a signup form for Portugal containing the following information: PT50000201231234567890154
NOTE: The first 2 characters of the Portugal IBAN are “PT”, which represents the International Organizational for Standardization (ISO) country code. The third and fourth characters of the IBAN are the IBAN check digits. The technician should never code the IBAN ISO country code or check digit to the MBR. The next four characters represent the bank code. The next four characters represent the branch code. The next 11 characters represent the account number. The last two characters represent the Portugal check digits.
1. Derive the RTN as follows
Code the prefix of “60” (SSA designated prefix for IDD)
Code the four-digit Bank Code Number “0002”
Code the first two-digits of the four-digit Branch Code “01”
Code the one-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);
Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.
2. Derive the DAN as follows
Code the third and fourth digit of the branch code “23”
Code the 11-digit account number “12345678901”
Code the two-digit Portugal Check Digits “54”
3. Coding in ITS.gov will reflect
IBAN: PT50000201231234567890154 SWIFT: Full code (example: BEPOIT21020)
The technician will obtain the following:
The coding in an SSA System will reflect:
DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 600002018
ACCOUNT TYPE (C/S): C
DEPOSITOR ACCOUNT NUMBER: 23123-45678901-54
CANCEL DIRECT DEPOSIT (Y):
DIRECT EXPRESS (Y):
The MBR will reflect the following information:
G. Exhibit form SSA-1199-PE
International Direct Deposit Signup form for Portugal
Select SSA-1199-PE below to view in pdf.
View PDF Version