SSA - POMS: GN 02402.320 - Coding Denmark Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Denmark bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Denmark. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Denmark direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Denmark to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

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GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
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GN 02402.205, Direct Deposit Enrollment Outside the U.S.
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GN 01010.255, Adjudication of Foreign Claims
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GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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Blank check;
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SSA-1199-DN International Direct Deposit Signup Form for Denmark; or
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Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

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GN 00203.020 Identity of Claimants
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GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processor bank in Denmark will have a prefix of 71 at the beginning of the routing number (RTN) and an assigned letter in the first position of the Depositor Account Number (DAN). The letter assigned for Denmark is “F.”

D. Overview of IDD for Denmark

IDD payments sent to Denmark must be in Danish Kroner (DKK) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Denmark. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Denmark IDD bank data

The data to code IDD for Denmark comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of S.

IMPORTANT : Because the DAN field can only hold up to16 digits, complete bank information must be coded in ITS.gov for each beneficiary. Additional characters may be required for the IDD payment to process. Therefore, technicians must follow a two-step process to avoid payment rejection:

1.

Input all IDD bank data in ITS.gov, as outlined in Section F; and
2.

Input the allowable number of characters via SSA systems to update the MBR.

F. Procedure for coding Denmark bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Denmark using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

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account ownership
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account type
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account number
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beneficiary address -
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beneficiary phone number
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country
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enrollment status
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first and last name of the beneficiary
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payee indicator
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reclamation country

1. Proces initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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update ITS.gov on the same day;
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enter all POS direct deposit changes according to normal procedures;

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use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step	Action
1	Are you coding an initial claim? If yes, go to step 3. If no, go to step 2.
2	Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country. If yes, go to step 3.
3	Is the beneficiary's account a DKK account in Denmark ? If no, STOP . REASON: Beneficiaries in Denmark can only receive IDD payments in DKK accounts. If yes, go to step 4.
4	Code the RTN field as follows: • Start with 71, the prefix assigned to the processor bank in Denmark. • Code 2 zeros. • Code the 4-digit bank code/registration number. If only 3 digits are given, code a zero before the 3 digits. • Code the U.S. check digit. Obtain the U.S. check digit by using the Check Digit program on Title II/Interactive Comps.
5	Code the account type: – · “S” for savings, or – · “C” for checking. If the beneficiary does not indicate an account type, use a “C” for checking account.
6	Code the Depositor Account Number (DAN) for Denamrk as follows: • Start with F, the letter designated for Denmark. • The 10-digit account number. NOTE: If fewer than 10 digits are shown, add zeros at the front of the account number to bring the total number of digits to 10.
7	You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.320F. You must access ITS.gov or ask a co-worker to update the required information into ITS.gov. REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Examples for coding Denmark direct deposit

EXAMPLE 1: A signup form for Denmark contains the following information:

Bank code 1234. Account Number 1234567890.

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The RTN will be 710012346. (The final digit, 6, is the U.S. check digit for 71001234.)
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The DAN will be F1234567890.

EXAMPLE 2: Ms. Lieder calls to request direct deposit. She says her bank's registration number is 123 and her account number is 234567890.

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The RTN will be 710001234. (The final digit, 4, is the U.S. check digit for 71000123.)
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The DAN will be F0234567890.

H. References

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GN 00203.020 Identity of Claimants
•

GN 01010.255 Adjudication of Foreign Claims
•

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
•

GN 02402.025 Direct Deposit Post Entitlement Interview
•

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
•

GN 02402.205 Direct Deposit Enrollment Outside the U.S.
•

ITS.gov International Treasury Services (U.S. Treasury system)

Social Security

Program Operations Manual System (POMS)

GN 02402.320 Coding Denmark Bank Data on the Master Beneficiary Record (MBR)