Effective Dates: 02/01/2024 - Present Previous | Next

TN 256 (02-24)

GN 02402.360 Coding Colombia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Colombia bank data

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Colombia. The Social Security Administration (SSA) stores bank data on the Master Beneficiary Record (MBR) in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Colombia direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Colombia to the beneficiary's FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255, Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • •

    a blank check,

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    SSA-1199-OP69 International Direct Deposit Signup Form for Colombia; or

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    any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Colombia will have a prefix of “66” at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “U” assigned for Colombia.

D. Overview of IDD for Colombia

IDD payments sent to Colombia must be in U.S. Dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Colombia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Colombian direct deposit data

The data for coding Colombian IDD will come from banks that the FRBKC has determined can receive IDD payments. The FRBKC identified and listed the participating FIs on the International Treasury Services (ITS.gov) website as part of the ITS help file. If you do not have access to ITS.gov, you should refer to the listing in GN 02402.360H in this section to verify bank codes when processing direct deposit to Colombian banks.

The IDD coding Colombia FIs will consist of up to 26 characters including the country code of “U” for Colombia. The account number contains:

  • •

    a 9-digit RTN 6600BBBBX: where 66 is the country code field, position 2 and 3 are filler “00”s, BBBB= 4-digit bank code, X = the check digit code; and

  • •

    a DAN UAAAAAAAAAAAAAAAA, which consists of a country code of “U” for Colombia, followed by the account number (up to 16–digits in length).

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

NOTE: No P.O. box address is allowed when enrolling individuals into IDD for Colombia.

F. Procedure for coding Colombian routing and account numbers

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Colombia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

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    account ownership

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    account type

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    account number

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    beneficiary address - (no P.O. Box address allowed)

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    beneficiary phone number

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    country

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    enrollment status

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    first and last name of the beneficiary

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    payee indicator

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    reclamation country

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • •

    update ITS.gov on the same day;

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    enter all POS direct deposit changes according to normal procedures;

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    use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

Is the beneficiary's account a USD account in Colombia ? If no, STOP .

REASON: Beneficiaries in Colombia can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

To derive the 9-digit RTN for Colombia, code as follows:

  • •

    prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Colombia),

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    2 filler zeros “00”s,

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    4-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.360H in this section, and

  • •

    1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

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    · “S” for savings, or

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    · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To derive the DAN for Colombia, code as follows:

  • •

    “U” designated for Colombia, and

  • •

    account number (up to 16–digits in length).

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.360F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Colombian bank data

The customer provides us with a sign-up form for Colombia containing the following information:

  • •

    Bank Code: 1234, and

  • •

    Account Number: 5678901234567890.

1. Derive the RTN

The technician enters the information for the RTN

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    prefix of “66” (the multi-country prefix for Colombia),

  • •

    first 2 positions are filler “00”s,

  • •

    4-digit bank code “1234” after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.360H in this section, and

  • •

    1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16).

2. Derive the DAN

The technician codes the DAN

  • •

    “U” (for Colombia), and

  • •

    16-digit account number 5678901234567890.

3. Obtain the following information

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    RTN: 660012348

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    Checking

  • •

    DAN: U5678901234567890

a. POS refelcts the direct deposit information

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    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660012348 ACCOUNT TYPE (C/S): C

  • •

    DEPOSITOR ACCOUNT NUMBER: U5678901234567890

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    CANCEL DIRECT DEPOSIT (Y):

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    DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • •

    RTN-660012348

  • •

    DAN-U5678901234567890

H. Colombian bank codes

Bank Codes for Colombia

View In PDF

I. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402360
GN 02402.360 - Coding Colombia Bank Data on the Master Beneficiary Record (MBR) - 02/01/2024
Batch run: 02/01/2024
Rev:02/01/2024