TN 255 (01-24)

GN 02402.363 Coding Nauru Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Nauru bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Nauru. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Nauru direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Nauru to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP61 International Direct Deposit Signup Form for Nauru; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Nauru will have a prefix of “66” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “N” assigned for Nauru.

D. Overview of IDD for Nauru

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Nauru. The FBU contacts the beneficiary or FI for additional information.

E. Description of Nauru IDD data

The data for coding IDD for Nauru will come from the banks determined by the FRBKC. The IDD coding for Nauru FIs consists of up to 26 characters, including the country code of “N” for Nauru.

F. Procedure for coding Nauru bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Nauru using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 3-digit bank code

  • account number

  • beneficiary address

  • reclamation country

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

Is the beneficiary's account an Australian Dollar (AUD) account in Nauru? If no, STOP.

REASON: Beneficiaries in Nauru can only receive IDD payments in AUD accounts.

If yes, go to step 4.

4

To derive the 9-digit RTN for Nauru, code as follows:

  • Prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Nauru),

  • 3 filler “000’s”,

  • 3-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.363G in this section, and

  • 1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Nauru, code as follows:

  • “N” designated for Nauru, and

  • Up to 16 digits of the account number

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.363F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Nauru bank data

The customer provides us with a sign-up form for Nauru containing the following information:

  • Bank Code: 123 and

  • Account Number: 4567890123456789

  • For Nauru Bank Codes, view PDF.

1. Derive the RTN

The technician enters the information for the RTN.

  • Prefix of “66” (the multi-country prefix for Nauru),

  • 3 filler zeros “000”,

  • 3-digit bank code “123” after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.363G in this section,

  • 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16), and

  • The type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • “N” (for Nauru), and

  • Start with the country code of "N" designated for Nauru; and

  • Code 16 digits of the account number 4567890123456789.

3. Obtain the following information

  • RTN: 660001238

  • Checking

  • DAN: N4567890123456789

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001238

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: N4567890123456789

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660001238

  • DAN- N4567890123456789

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402363
GN 02402.363 - Coding Nauru Bank Data on the Master Beneficiary Record (MBR) - 01/29/2024
Batch run: 01/29/2024
Rev:01/29/2024