TN 57 (10-14)

GN 02402.368 Coding San Marino Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in San Marino. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a San Marino direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in San Marino to the beneficiary's local FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

A. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check;

  • an International Direct Deposit Signup Form for San Marino (SSA-1199-OP38) (For a link to this form see GN 02402.368G in this section); or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in San Marino has a prefix of 71 at the beginning of the Routing Transit Number (RTN).

C. Overview of IDD for San Marino

IDD payments sent to San Marino must be in Euro accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.

D. Description of San Marino IDD bank data

The data for coding IDD for San Marino comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN is 27 characters. However, the bank data reflected on the MBR consists of 26 characters, including the country code of “C” for San Marino.

E. Policy for coding San Marino bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD, you can use an SSA system to code bank data for San Marino (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

The SWIFT code consists of 8 to 11 alphanumeric characters. When an eight-digit code is present, it refers to the primary office:

  • First four characters - bank code (only letters)

  • Next two characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character)

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits)

1. Initial award processing

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims for San Marino taken by an FBU require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day. You must complete all initial claims taken by the International Benefits Office (IBO). All initial claims taken by the IBO involving IDD for San Marino also require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advice the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Adding or updating bank data using SSA systems

All changes to direct deposit information for San Marino require input into ITS.gov and an SSA system (i.e., Post Entitlement Online System (POS), MACADE, etc…) on the same day on the same day. Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for San Marino within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following:

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the International Direct Deposit (IDD) information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. dollar account in San Marino? If yes, STOP.

REASON: Beneficiaries in San Marino can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

To derive the nine-digit RTN for San Marino, code as follows:

  • Code the prefix of 71, (the multi-country prefix SSA and FRBKC designated to use for IDD to San Marino).

  • Code the five-digit Bank code.

  • Code the first digit of the Branch code.

  • Code the one-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for San Marino, code as follows:

  • Start with a country code of C designated for San Marino.

  • Code the last four digits of the five-digit branch code.

  • Code the 12-digit Customer Account Number.

NOTE: SSA sends IDD payments for San Marino in Euros to local FI accounts.

7

All IDD payments made in Euros must include the applicable IBAN and SWIFT-BIC codes. Technicians must code this information in ITS.gov and an SSA system (i.e., MACADE, MCS) on the same day.

F. Example of coding San Marino direct deposit

The customer provides us with a signup form for San Marino containing the following information: IBAN SM86U0322509800000000270100

NOTE: The first two characters of the IBAN are “SM,” which represents the International Organization for Standardization (ISO) country code. The third and fourth characters of the IBAN are the IBAN check digit. The technicians should never code the IBAN country code or check digit to the MBR. The sixth through tenth characters of the IBAN represent the five-digit bank code. The next five characters represent the five-digit branch code. The last 12 characters of the IBAN represent the 12-digit account number.

1. Derive the RTN as follows

  • Code the prefix of 71;

  • Code the five-digit bank code “03225”;

  • Code the first digit of the five-digit branch code “0”

  • Code the one-digit check code (i.e., 2) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN as follows

  • Code Start with a country code of “C” designated for San Marino;

  • Code the last four digits of the five-digit branch code “9800”; and

  • Code the 12-digits of the bank code “000000270100”.

3. Coding in ITS.gov reflects

IBAN: SM86U0322509800000000270100 SWIFT: Full code (ex. BASMSMSM)

The technician obtains the following:

RTN: 710322502

Checking

DAN: C9800000000270100

The coding in an SSA System reflects:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710322502

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: C9800000000270100

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR reflects the following information:

RTN-710322502 DAN- C9800000000270100

G. Exhibit of IDD Enrollment Form for San Marino

Page 1 of SSA-1199-OP38 San Mariono

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Page 2 of SSA-1199-OP38 San Mariono

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Page 3 of SSA-1199-OP38 San Mariono

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To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402368
GN 02402.368 - Coding San Marino Bank Data on the Master Beneficiary Record (MBR) - 09/14/2016
Batch run: 09/14/2016
Rev:09/14/2016